{"id":3985,"date":"2023-03-13T21:10:17","date_gmt":"2023-03-14T01:10:17","guid":{"rendered":"https:\/\/med.virginia.edu\/grants-and-contracts\/?page_id=3985"},"modified":"2026-04-23T15:01:31","modified_gmt":"2026-04-23T19:01:31","slug":"advance-account-extension-at-risk","status":"publish","type":"page","link":"https:\/\/med.virginia.edu\/grants-and-contracts\/site-menu\/forms\/award-modification-request-quick-review-guides\/advance-account-extension-at-risk\/","title":{"rendered":"Advance Account Extension (At-Risk)"},"content":{"rendered":"<h2 id=\"tablepress-32-name\" class=\"tablepress-table-name tablepress-table-name-id-32\">Advance Account Extension (At-Risk)<\/h2>\n\n<table id=\"tablepress-32\" class=\"tablepress tablepress-id-32\" aria-labelledby=\"tablepress-32-name\">\n<thead>\n<tr class=\"row-1\">\n\t<th class=\"column-1\">Field<\/th><th class=\"column-2\">Instructions<\/th><th class=\"column-3\">Example<\/th><th class=\"column-4\">Tips\/Notes<\/th><th class=\"column-5\">Screenshot<\/th>\n<\/tr>\n<\/thead>\n<tbody class=\"row-striping row-hover\">\n<tr class=\"row-2\">\n\t<td class=\"column-1\">Short Title<\/td><td class=\"column-2\">Create a short description of the request that is identifiable in the Award Workspace.  Do not use \"MD-SURG-Smith\" naming convention.<\/td><td class=\"column-3\">\"Advance Account Extension to 12\/31\/2023\"<\/td><td class=\"column-4\">Review existing AMRs in Award Workspace for consistency of title format<\/td><td class=\"column-5\"><img decoding=\"async\" src=\"https:\/\/med.virginia.edu\/grants-and-contracts\/wp-content\/uploads\/sites\/278\/2023\/12\/Short-Title_At-Risk-NCE.jpg\" alt=\"Short Title\" \/><\/td>\n<\/tr>\n<tr class=\"row-3\">\n\t<td class=\"column-1\"><\/td><td class=\"column-2\"><\/td><td class=\"column-3\"><\/td><td class=\"column-4\"><\/td><td class=\"column-5\"><\/td>\n<\/tr>\n<tr class=\"row-4\">\n\t<td class=\"column-1\">Date Requested<\/td><td class=\"column-2\">Date of Submission\/Request<\/td><td class=\"column-3\"><\/td><td class=\"column-4\"><\/td><td class=\"column-5\"><img decoding=\"async\" src=\"https:\/\/med.virginia.edu\/grants-and-contracts\/wp-content\/uploads\/sites\/278\/2023\/12\/Date.jpg\" alt=\"Date\" \/><\/td>\n<\/tr>\n<tr class=\"row-5\">\n\t<td class=\"column-1\"><\/td><td class=\"column-2\"><\/td><td class=\"column-3\"><\/td><td class=\"column-4\"><\/td><td class=\"column-5\"><\/td>\n<\/tr>\n<tr class=\"row-6\">\n\t<td class=\"column-1\">Full Description<\/td><td class=\"column-2\">Include all information needed to complete the subsequent Mod request.<\/td><td class=\"column-3\"><\/td><td class=\"column-4\"><\/td><td class=\"column-5\"><img decoding=\"async\" src=\"https:\/\/med.virginia.edu\/grants-and-contracts\/wp-content\/uploads\/sites\/278\/2023\/12\/Description.jpg\" alt=\"Description\" \/><br \/>\n<\/td>\n<\/tr>\n<tr class=\"row-7\">\n\t<td class=\"column-1\"><\/td><td class=\"column-2\">1. Describe full request details, including new award end date (up to six months) and action needed on specific award lines <\/td><td class=\"column-3\">\"Please extend award to 12\/31\/2023 in advance of new notice of award.  Please extend all internal subproject end dates.\" <\/td><td class=\"column-4\">It is important to note action needed for each award line (\"GR\" number) on the account. <br \/>\n<br \/>\nIf you know that a new award line is needed for the new funding segment (e.g. if carryover is restricted), it is helpful to note it here. <br \/>\n<br \/>\nPlease remember that outgoing subaward extensions cannot be completed via AMR and must be requested via a SUB agreement\/amendment.<\/td><td class=\"column-5\"><\/td>\n<\/tr>\n<tr class=\"row-8\">\n\t<td class=\"column-1\"><\/td><td class=\"column-2\">2. Updated IRB &amp;<br \/>\nIACUC approval, if applicable.<\/td><td class=\"column-3\">\"IRB #12345 attached\"<br \/>\n<br \/>\nor<br \/>\n<br \/>\n\"No human\/animal subjects\"<\/td><td class=\"column-4\"><\/td><td class=\"column-5\"><\/td>\n<\/tr>\n<tr class=\"row-9\">\n\t<td class=\"column-1\"><\/td><td class=\"column-2\"> 3 Compliance of all S\/K Personnel <\/td><td class=\"column-3\">\"Compliance:<br \/>\n<br \/>\nPerson 1 - Complete\/Clear<br \/>\n<br \/>\nPerson 2 - Complete [SFI flag]<br \/>\n<br \/>\nPerson 3 - Complete [EAD flag]\"                 <\/td><td class=\"column-4\">Review personnel compliance via QlikSense \"Research Conflicts of Interest\" report. Please see instructions for accessing this report <a href=\"https:\/\/med.virginia.edu\/grants-and-contracts\/wp-content\/uploads\/sites\/278\/2022\/12\/Quick-Reference-Guide-Compliance-Report.pdf\" rel=\"noopener\" target=\"_blank\">here<\/a>.<\/td><td class=\"column-5\"><\/td>\n<\/tr>\n<tr class=\"row-10\">\n\t<td class=\"column-1\"><\/td><td class=\"column-2\"><\/td><td class=\"column-3\"><\/td><td class=\"column-4\"><\/td><td class=\"column-5\"><\/td>\n<\/tr>\n<tr class=\"row-11\">\n\t<td class=\"column-1\">Supporting Documents<\/td><td class=\"column-2\">1. If necessary, confirmation from sponsor of upcoming budget period<\/td><td class=\"column-3\">File naming convention:<br \/>\n<br \/>\n\"001 - Confirmation from Sponsor\"<\/td><td class=\"column-4\">This can be email confirmation from the direct sponsor of the forthcoming contract\/award extension.<\/td><td class=\"column-5\"><img decoding=\"async\" src=\"https:\/\/med.virginia.edu\/grants-and-contracts\/wp-content\/uploads\/sites\/278\/2023\/12\/Docs.jpg\" alt=\"Documents\" \/><\/td>\n<\/tr>\n<tr class=\"row-12\">\n\t<td class=\"column-1\"><\/td><td class=\"column-2\">2. IRB\/IACUC approvals<\/td><td class=\"column-3\">File naming convention:<br \/>\n<br \/>\n\"002 - IRB #12345_Expires 01Jan2023\"<\/td><td class=\"column-4\"><\/td><td class=\"column-5\"><\/td>\n<\/tr>\n<tr class=\"row-13\">\n\t<td class=\"column-1\"><\/td><td class=\"column-2\">3. Compliance printout from QlikSense <\/td><td class=\"column-3\">File naming convention:<br \/>\n<br \/>\n\"003 - Compliance Review\"             <\/td><td class=\"column-4\"><\/td><td class=\"column-5\"><\/td>\n<\/tr>\n<tr class=\"row-14\">\n\t<td class=\"column-1\"><\/td><td class=\"column-2\"><\/td><td class=\"column-3\"><\/td><td class=\"column-4\"><\/td><td class=\"column-5\"><\/td>\n<\/tr>\n<tr class=\"row-15\">\n\t<td class=\"column-1\">Submitter<\/td><td class=\"column-2\">Assign Submitter as your SOMOGC administrator<\/td><td class=\"column-3\"><\/td><td class=\"column-4\">DO NOT click \"Submit to Specialist\"<br \/>\n<\/td><td class=\"column-5\"><img decoding=\"async\" src=\"https:\/\/med.virginia.edu\/grants-and-contracts\/wp-content\/uploads\/sites\/278\/2023\/12\/Submitter.jpg\" alt=\"Submitter\" \/><\/td>\n<\/tr>\n<tr class=\"row-16\">\n\t<td class=\"column-1\"><\/td><td class=\"column-2\"><\/td><td class=\"column-3\"><\/td><td class=\"column-4\"><\/td><td class=\"column-5\"><\/td>\n<\/tr>\n<tr class=\"row-17\">\n\t<td class=\"column-1\">Request Type [dropdown]<\/td><td class=\"column-2\">Advance Account Extension<\/td><td class=\"column-3\"><\/td><td class=\"column-4\"><\/td><td class=\"column-5\"><img decoding=\"async\" src=\"https:\/\/med.virginia.edu\/grants-and-contracts\/wp-content\/uploads\/sites\/278\/2023\/12\/Type_At-Risk-NCE.jpg\" alt=\"Type\" \/><\/td>\n<\/tr>\n<tr class=\"row-18\">\n\t<td class=\"column-1\"><\/td><td class=\"column-2\"><\/td><td class=\"column-3\"><\/td><td class=\"column-4\"><\/td><td class=\"column-5\"><\/td>\n<\/tr>\n<tr class=\"row-19\">\n\t<td class=\"column-1\">General Tips\/Notes<\/td><td class=\"column-2\">Send AMR # and\/or link to <a href=\"mailto:somogc@uvahealth.org\" rel=\"noopener\" target=\"_blank\">somogc@uvahealth.org<\/a> to get the action logged into the SOMOGC work queue.<\/td><td class=\"column-3\"><\/td><td class=\"column-4\">Without this email, we will have no idea that your AMR is ready for review<\/td><td class=\"column-5\"><\/td>\n<\/tr>\n<tr class=\"row-20\">\n\t<td class=\"column-1\"><\/td><td class=\"column-2\">PI and Department approvals should be captured via \"Log Comment\" activity <\/td><td class=\"column-3\"><\/td><td class=\"column-4\"> If necessary, approvals can be provided outside of the system and uploaded as supporting documentation.  See template <a href=\"https:\/\/med.virginia.edu\/grants-and-contracts\/wp-content\/uploads\/sites\/278\/2023\/03\/Huron-Approvals-Form.pdf\">here<\/a>.<\/td><td class=\"column-5\"><img decoding=\"async\" src=\"https:\/\/med.virginia.edu\/grants-and-contracts\/wp-content\/uploads\/sites\/278\/2023\/12\/Comment.jpg\" alt=\"Approval\" \/><\/td>\n<\/tr>\n<tr class=\"row-21\">\n\t<td class=\"column-1\"><\/td><td class=\"column-2\">For all AMR types, please include relevant email communication thread to provide context for the action being requested.<\/td><td class=\"column-3\"><\/td><td class=\"column-4\"><\/td><td class=\"column-5\"><\/td>\n<\/tr>\n<tr class=\"row-22\">\n\t<td class=\"column-1\"><\/td><td class=\"column-2\">Include all relevant attachments within SmartForm request page, not through \"Add Comment\" or on History tab.<\/td><td class=\"column-3\"><\/td><td class=\"column-4\"><\/td><td class=\"column-5\"><\/td>\n<\/tr>\n<tr class=\"row-23\">\n\t<td class=\"column-1\"><\/td><td class=\"column-2\">Don't use the WITHDRAW activity unless you really want to discard\/trash the action. It cannot be reinstated once withdrawn.\t<\/td><td class=\"column-3\"><\/td><td class=\"column-4\"><\/td><td class=\"column-5\"><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":497,"featured_media":0,"parent":3966,"menu_order":2,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":"","_members_access_role":[],"_members_access_error":"","_links_to":"","_links_to_target":""},"tags":[22],"class_list":["post-3985","page","type-page","status-publish","hentry","tag-intranet"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Advance Account Extension (At-Risk) - Grants and Contracts<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/med.virginia.edu\/grants-and-contracts\/site-menu\/forms\/award-modification-request-quick-review-guides\/advance-account-extension-at-risk\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Advance Account Extension (At-Risk) - Grants and Contracts\" \/>\n<meta property=\"og:url\" content=\"https:\/\/med.virginia.edu\/grants-and-contracts\/site-menu\/forms\/award-modification-request-quick-review-guides\/advance-account-extension-at-risk\/\" \/>\n<meta property=\"og:site_name\" content=\"Grants and Contracts\" \/>\n<meta property=\"article:modified_time\" content=\"2026-04-23T19:01:31+00:00\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"1 minute\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/med.virginia.edu\\\/grants-and-contracts\\\/site-menu\\\/forms\\\/award-modification-request-quick-review-guides\\\/advance-account-extension-at-risk\\\/\",\"url\":\"https:\\\/\\\/med.virginia.edu\\\/grants-and-contracts\\\/site-menu\\\/forms\\\/award-modification-request-quick-review-guides\\\/advance-account-extension-at-risk\\\/\",\"name\":\"Advance Account Extension (At-Risk) - Grants and Contracts\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/med.virginia.edu\\\/grants-and-contracts\\\/#website\"},\"datePublished\":\"2023-03-14T01:10:17+00:00\",\"dateModified\":\"2026-04-23T19:01:31+00:00\",\"breadcrumb\":{\"@id\":\"https:\\\/\\\/med.virginia.edu\\\/grants-and-contracts\\\/site-menu\\\/forms\\\/award-modification-request-quick-review-guides\\\/advance-account-extension-at-risk\\\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\\\/\\\/med.virginia.edu\\\/grants-and-contracts\\\/site-menu\\\/forms\\\/award-modification-request-quick-review-guides\\\/advance-account-extension-at-risk\\\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\\\/\\\/med.virginia.edu\\\/grants-and-contracts\\\/site-menu\\\/forms\\\/award-modification-request-quick-review-guides\\\/advance-account-extension-at-risk\\\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\\\/\\\/med.virginia.edu\\\/grants-and-contracts\\\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Site Menu\",\"item\":\"https:\\\/\\\/med.virginia.edu\\\/grants-and-contracts\\\/site-menu\\\/\"},{\"@type\":\"ListItem\",\"position\":3,\"name\":\"Forms, Templates, &amp; 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