{"id":4008,"date":"2023-03-13T22:38:59","date_gmt":"2023-03-14T02:38:59","guid":{"rendered":"https:\/\/med.virginia.edu\/grants-and-contracts\/?page_id=4008"},"modified":"2026-04-23T15:01:31","modified_gmt":"2026-04-23T19:01:31","slug":"internal-budget-transfer-rg-request","status":"publish","type":"page","link":"https:\/\/med.virginia.edu\/grants-and-contracts\/site-menu\/forms\/award-modification-request-quick-review-guides\/internal-budget-transfer-rg-request\/","title":{"rendered":"Internal Budget Transfer – RG Request"},"content":{"rendered":"

Internal Budget Transfer - RG Request<\/h2>\n\n\n\n\n\t\n\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t
Field<\/th>Instructions<\/th>Example<\/th>Tips\/Notes<\/th>Screenshot<\/th>\n<\/tr>\n<\/thead>\n
Short Title<\/td>Create a short description of the request that is identifiable in the Award Workspace. Do not use \"MD-SURG-Smith\" naming convention.<\/td>\"RG Request\"

\nor

\n\"Early Termination as of 12\/31\/2023 and RG Request\" <\/td>		Review existing AMRs in Award Workspace for consistency of title format<\/td>\"Title\"<\/td>\n<\/tr>\n
<\/td><\/td><\/td><\/td><\/td>\n<\/tr>\n
Date Requested<\/td>Date of Submission\/Request<\/td><\/td><\/td>\"Date\"<\/td>\n<\/tr>\n
<\/td><\/td><\/td><\/td><\/td>\n<\/tr>\n
Full Description<\/td>Include all information needed to complete the subsequent Mod request.<\/td><\/td><\/td>\"Description\"<\/td>\n<\/tr>\n
<\/td>1. Describe full request details, including reason for early termination and\/or closeout confirmation.<\/td>\"Study is closed to enrollment and closed by IRB and\/or sponsor. Please retract end date to 12\/31\/2023 and move remaining balance to RG account.\" <\/td><\/td><\/td>\n<\/tr>\n
<\/td>2. Include existing PI RG worktag, if available.<\/td><\/td><\/td><\/td>\n<\/tr>\n
<\/td>3. Indicate whether all applicable charges have been applied (including PI salary) or provide a detailed explanation for why charges have not been expensed to the account.<\/td><\/td>Please note that RGs will not be approved until\/unless all appropriate expenses have been charged, including PI salary.<\/td><\/td>\n<\/tr>\n
<\/td><\/td><\/td><\/td><\/td>\n<\/tr>\n
Supporting Documents<\/td>1. SOM RG Request Form<\/td>File naming convention:
\n
\n\"001 - RG Request Form\"<\/td>		Please find the request form here<\/a>.<\/td>\"Docs\"<\/td>\n<\/tr>\n
<\/td>2. IRB\/Sponsor closure letter<\/td>File naming convention:
\n
\n\"002 - IRB Closure_31Dec2023\"<\/td>		<\/td><\/td>\n<\/tr>\n
<\/td>3. Confirmation of salary expenses and balance<\/td>File naming convention:
\n
\n\"003 - Salary Expenses\"
\n
\nand
\n
\n\"003 - Balance Available\" <\/td>		Workday report types:
\n
\nPayroll Costing By PI
\n
\nWorkers All Cost Allocation By Grant Composite [Salary expenses]
\n
\nAward and Grant Details Composite [BBA (search by AWD-XXX)]
\n
\n<\/td>		<\/td>\n<\/tr>\n
<\/td><\/td><\/td><\/td><\/td>\n<\/tr>\n
Submitter<\/td>Assign Submitter as your SOMOGC administrator<\/td><\/td>DO NOT click \"Submit to Specialist\"
\n<\/td>		\"Submitter\"<\/td>\n<\/tr>\n
<\/td><\/td><\/td><\/td><\/td>\n<\/tr>\n
Request Type [dropdown]<\/td>Residual Balance<\/td><\/td><\/td>\"Type\"<\/td>\n<\/tr>\n
<\/td><\/td><\/td><\/td><\/td>\n<\/tr>\n
General Tips\/Notes<\/td>Send AMR # and\/or link to somogc@uvahealth.org<\/a> to get the action logged into the SOMOGC work queue.<\/td><\/td>Without this email, we will have no idea that your AMR is ready for review<\/td><\/td>\n<\/tr>\n
<\/td>PI and Department approvals should be captured via \"Log Comment\" activity <\/td><\/td> If necessary, approvals can be provided outside of the system and uploaded as supporting documentation. See template here<\/a>.<\/td>\"Comment\"<\/td>\n<\/tr>\n
<\/td>For all AMR types, please include relevant email communication thread to provide context for the action being requested.<\/td><\/td><\/td><\/td>\n<\/tr>\n
<\/td>Include all relevant attachments within SmartForm request page, not through \"Add Comment\" or on History tab.<\/td><\/td><\/td><\/td>\n<\/tr>\n
<\/td>Don't use the WITHDRAW activity unless you really want to discard\/trash the action. It cannot be reinstated once withdrawn.\t<\/td><\/td><\/td><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":497,"featured_media":0,"parent":3966,"menu_order":4,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":"","_links_to":"","_links_to_target":""},"tags":[22],"class_list":["post-4008","page","type-page","status-publish","hentry","tag-intranet"],"acf":[],"yoast_head":"\nInternal Budget Transfer - RG Request - Grants and Contracts<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/med.virginia.edu\/grants-and-contracts\/site-menu\/forms\/award-modification-request-quick-review-guides\/internal-budget-transfer-rg-request\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Internal Budget Transfer - 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