{"id":4027,"date":"2023-03-13T23:11:32","date_gmt":"2023-03-14T03:11:32","guid":{"rendered":"https:\/\/med.virginia.edu\/grants-and-contracts\/?page_id=4027"},"modified":"2026-04-23T15:01:31","modified_gmt":"2026-04-23T19:01:31","slug":"other-modification-cta-bilateral-amendments","status":"publish","type":"page","link":"https:\/\/med.virginia.edu\/grants-and-contracts\/site-menu\/forms\/award-modification-request-quick-review-guides\/other-modification-cta-bilateral-amendments\/","title":{"rendered":"Other Modification – CTA Amendments"},"content":{"rendered":"

Other Modification - CTA Amendments<\/h2>\n\n\n\n\n\t\n\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t
Field<\/th>Instructions<\/th>Example<\/th>Tips\/Notes<\/th>Screenshot<\/th>\n<\/tr>\n<\/thead>\n
Short Title<\/td>Create a short description of the request that is identifiable in the Award Workspace. Do not use \"MD-SURG-Smith\" naming convention.<\/td>\"Budget Amendment #1\"
\n
\nor
\n
\n\"Contract Amendment #1 - Budget v2\"<\/td>		Review existing AMRs in Award Workspace for consistency of title format<\/td>\"Title\"<\/td>\n<\/tr>\n
<\/td><\/td><\/td><\/td><\/td>\n<\/tr>\n
Date Requested<\/td>Date of Submission\/Request<\/td><\/td><\/td>\"Date\"<\/td>\n<\/tr>\n
<\/td><\/td><\/td><\/td><\/td>\n<\/tr>\n
Full Description<\/td>Include all information needed to complete the subsequent Mod request.<\/td><\/td><\/td>\"Description\"<\/td>\n<\/tr>\n
<\/td>1. Describe full request details, including specific Terms & Conditions being amended.<\/td>\"Budget Amendment #1 to reflect changes from Protocol version 4.\"<\/td>Include reference to Legacy rUVA record, if applicable.<\/td><\/td>\n<\/tr>\n
<\/td>2. Updated IRB Approval & Updated SBCA, if applicable.<\/td>\"IRB #12345 attached\"
\n
\nor
\n
\n\"No updated SBCA needed\" <\/td>		SBCA = Study Billing Coverage Analysis<\/td><\/td>\n<\/tr>\n
<\/td>3. If necessary, contact info for Sponsor communication. <\/td><\/td>This is required for all CTA or other bilateral agreements\/amendments or if we are submitting a request to the Sponsor for the action.<\/td><\/td>\n<\/tr>\n
<\/td> 4. Compliance of all S\/K Personnel <\/td>\"Compliance:
\n
\nPerson 1 - Complete\/Clear
\n
\nPerson 2 - Complete [SFI flag]
\n
\nPerson 3 - Complete [EAD flag]\" <\/td>		Review personnel compliance via QlikSense \"Research Conflicts of Interest\" report. Please see instructions for accessing this report here<\/a>.<\/td><\/td>\n<\/tr>\n
<\/td><\/td><\/td><\/td><\/td>\n<\/tr>\n
Supporting Documents<\/td>1. Draft contract amendment and supporting documents<\/td>File naming convention:
\n
\n\"001 - DRAFT - CTA Amendment\" <\/td>		Other possible contracting documents: draft Budget, updated Protocol, original FE CTA [for reference], updated ICF, etc<\/td>\"DOcs\"<\/td>\n<\/tr>\n
<\/td>2. IRB approval<\/td>File naming convention:
\n
\n\"002 - IRB #12345_Expires 01Jan2023\"<\/td>		<\/td><\/td>\n<\/tr>\n
<\/td>3. Updated SBCA<\/td>File naming convention:
\n
\n\"003 - SBCA_Date\"<\/td>		<\/td><\/td>\n<\/tr>\n
<\/td>4. Compliance printout from QlikSense<\/td>File naming convention:
\n
\n\"004 - Compliance Review\" <\/td>		<\/td><\/td>\n<\/tr>\n
<\/td><\/td><\/td><\/td><\/td>\n<\/tr>\n
Submitter<\/td>Assign Submitter as your SOMOGC administrator<\/td><\/td>DO NOT click \"Submit to Specialist\"
\n<\/td>		\"Submitter\"<\/td>\n<\/tr>\n
<\/td><\/td><\/td><\/td><\/td>\n<\/tr>\n
Request Type [dropdown]<\/td>Other Modification<\/td><\/td><\/td>\"Type\"<\/td>\n<\/tr>\n
<\/td><\/td><\/td><\/td><\/td>\n<\/tr>\n
General Tips\/Notes<\/td>Send AMR # and\/or link to somogc@uvahealth.org<\/a> to get the action logged into the SOMOGC work queue.<\/td><\/td>Without this email, we will have no idea that your AMR is ready for review<\/td><\/td>\n<\/tr>\n
<\/td>PI and Department approvals should be captured via \"Log Comment\" activity.<\/td><\/td>If necessary, approvals can be provided outside of the system and uploaded as supporting documentation. See template here<\/a>.<\/td>\"Approvals\"<\/td>\n<\/tr>\n
<\/td>For all AMR types, please include relevant email communication thread to provide context for the action being requested.<\/td><\/td><\/td><\/td>\n<\/tr>\n
<\/td>Include all relevant attachments within SmartForm request page, not through \"Add Comment\" or on History tab.<\/td><\/td><\/td><\/td>\n<\/tr>\n
<\/td>Don't use the WITHDRAW activity unless you really want to discard\/trash the action. It cannot be reinstated once withdrawn.<\/td><\/td><\/td><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":497,"featured_media":0,"parent":3966,"menu_order":5,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":"","_members_access_role":[],"_members_access_error":"","_links_to":"","_links_to_target":""},"tags":[22],"class_list":["post-4027","page","type-page","status-publish","hentry","tag-intranet"],"acf":[],"yoast_head":"\nOther Modification - CTA Amendments - Grants and Contracts<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/med.virginia.edu\/grants-and-contracts\/site-menu\/forms\/award-modification-request-quick-review-guides\/other-modification-cta-bilateral-amendments\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Other Modification - 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