{"id":4229,"date":"2023-04-17T13:11:55","date_gmt":"2023-04-17T17:11:55","guid":{"rendered":"https:\/\/med.virginia.edu\/grants-and-contracts\/?page_id=4229"},"modified":"2026-04-23T15:01:32","modified_gmt":"2026-04-23T19:01:32","slug":"end-grant-or-contract-early","status":"publish","type":"page","link":"https:\/\/med.virginia.edu\/grants-and-contracts\/site-menu\/forms\/award-modification-request-quick-review-guides\/end-grant-or-contract-early\/","title":{"rendered":"End Grant or Contract Early"},"content":{"rendered":"

End Grant or Contract Early<\/h2>\n\n\n\n\n\t\n\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t
Field<\/th>Instructions<\/th>Example<\/th>Tips\/Notes<\/th>Screenshot<\/th>\n<\/tr>\n<\/thead>\n
Short Title<\/td>Create a short description of the request that is identifiable in the Award Workspace. Do not use \"MD-SURG-Smith\" naming convention.<\/td>\"Relinquish Grant as of 12\/31\/2023\"
\n
\nor
\n
\n\"Terminate Contract as of 12\/31\/2023\"<\/td>		Review existing AMRs in Award Workspace for consistency of title format<\/td>\"Title\"<\/td>\n<\/tr>\n
<\/td><\/td><\/td><\/td><\/td>\n<\/tr>\n
Date Requested<\/td>Date of Submission\/Request<\/td><\/td><\/td>\"Date\"<\/td>\n<\/tr>\n
<\/td><\/td><\/td><\/td><\/td>\n<\/tr>\n
Full Description<\/td>Include all information needed to complete the subsequent Mod request.<\/td><\/td><\/td>\"Description\"<\/td>\n<\/tr>\n
<\/td>1. Provide all information needed for the transfer\/termination, including:
\n
\n1a. Terms & Conditions of the transfer\/termination from the sponsor
\n
\n1b. New end date
\n
\n1c. New institution (if transferring)
\n
\n1d. Contact person\/email at new institution
\n
\n1e. Current available balance or amount to be relinquished\/transferred<\/td>		\"Please transfer\/terminate award.
\n
\n1a. Attached are the sponsor's instructions regarding termination.
\n
\n1b. End date 12\/31\/2023
\n
\n1c. New institution - State University
\n
\n1d. Contact - transfers@stateu.edu
\n
\n1e. Current balance = $100,000. Amount to be relinquished = $20,000\/direct & $10,000\/indirect
\n
\n <\/td>		Verify current balance with OSP Post-Award
\n
\n<\/td>		<\/td>\n<\/tr>\n
<\/td><\/td><\/td><\/td><\/td>\n<\/tr>\n
Supporting Documents<\/td>1. Sponsor's Terms & Conditions or instructions and\/or prior communication with Sponsor regarding transfer\/termination action.
\n<\/td>		File naming convention:
\n
\n \"001 - Sponsor Terms\"
\n
\nor
\n
\n\"001 - Sponsor Instructions\"
\n
\nor
\n
\n\"001 - Email communication with Sponsor\"<\/td>		<\/td>\"Docs\"<\/td>\n<\/tr>\n
<\/td>2. Confirmation of current balance and\/or relinquished amount.<\/td>File naming convention:
\n
\n\"002 - Award Budget vs Actual\"
\n
\nor
\n
\n\"002 - OSP Confirmation of balance\"<\/td>		<\/td><\/td>\n<\/tr>\n
<\/td><\/td><\/td><\/td><\/td>\n<\/tr>\n
Submitter<\/td>Assign Submitter as your SOMOGC administrator<\/td><\/td>DO NOT click \"Submit to Specialist\"
\n<\/td>		\"Submitter\"<\/td>\n<\/tr>\n
<\/td><\/td><\/td><\/td><\/td>\n<\/tr>\n
Request Type [dropdown]<\/td>End Grant or Contract Early<\/td><\/td><\/td>\"Type\"<\/td>\n<\/tr>\n
<\/td><\/td><\/td><\/td><\/td>\n<\/tr>\n
General Tips\/Notes<\/td>Send AMR # and\/or link to somogc@uvahealth.org<\/a> to get the action logged into the SOMOGC work queue.<\/td><\/td>Without this email, we will have no idea that your AMR is ready for review<\/td><\/td>\n<\/tr>\n
<\/td>PI and Department approvals should be captured via \"Log Comment\" activity.<\/td><\/td>If necessary, approvals can be provided outside of the system and uploaded as supporting documentation. See template here<\/a>.<\/td>\"Comment\"<\/td>\n<\/tr>\n
<\/td>For all AMR types, please include relevant email communication thread to provide context for the action being requested.<\/td><\/td><\/td><\/td>\n<\/tr>\n
<\/td>Include all relevant attachments within SmartForm request page, not through \"Add Comment\" or on History tab.<\/td><\/td><\/td><\/td>\n<\/tr>\n
<\/td>Don't use the WITHDRAW activity unless you really want to discard\/trash the action. It cannot be reinstated once withdrawn.<\/td><\/td><\/td><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":497,"featured_media":0,"parent":3966,"menu_order":10,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":"","_links_to":"","_links_to_target":""},"tags":[22],"class_list":["post-4229","page","type-page","status-publish","hentry","tag-intranet"],"acf":[],"yoast_head":"\nEnd Grant or Contract Early - Grants and Contracts<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/med.virginia.edu\/grants-and-contracts\/site-menu\/forms\/award-modification-request-quick-review-guides\/end-grant-or-contract-early\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"End Grant or Contract Early - 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