{"id":4249,"date":"2023-04-17T15:06:31","date_gmt":"2023-04-17T19:06:31","guid":{"rendered":"https:\/\/med.virginia.edu\/grants-and-contracts\/?page_id=4249"},"modified":"2026-04-23T15:01:32","modified_gmt":"2026-04-23T19:01:32","slug":"rebudget","status":"publish","type":"page","link":"https:\/\/med.virginia.edu\/grants-and-contracts\/site-menu\/forms\/award-modification-request-quick-review-guides\/rebudget\/","title":{"rendered":"Rebudget"},"content":{"rendered":"

Rebudget<\/h2>\n\n\n\n\n\t\n\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t
Field<\/th>Instructions<\/th>Example<\/th>Tips\/Notes<\/th>Screenshot<\/th>\n<\/tr>\n<\/thead>\n
Short Title<\/td>Create a short description of the request that is identifiable in the Award Workspace. Do not use \"MD-SURG-Smith\" naming convention.<\/td>\"Rebudget - Y1\" <\/td>Review existing AMRs in Award Workspace for consistency of title format<\/td>\"Title\"<\/td>\n<\/tr>\n
<\/td><\/td><\/td><\/td><\/td>\n<\/tr>\n
Date Requested<\/td>Date of Submission\/Request<\/td><\/td><\/td>\"Date\"<\/td>\n<\/tr>\n
<\/td><\/td><\/td><\/td><\/td>\n<\/tr>\n
Full Description<\/td>Include all information needed to complete the subsequent Mod request.<\/td><\/td><\/td><\/td>\n<\/tr>\n
<\/td>1. Describe full request details, including the amount to be rebudgeted and the from\/to award lines or categories.<\/td>\"Please move $10,000 from Personnel to Travel on GR123456\"
\n
\nor
\n
\n\"Please move $10,000 from Personnel and add $7000 to Materials and $3000 to Other Direct Costs.\"<\/td>		It is acceptable to refer to supporting document if all information is presented in an attachment, e.g. \"See attached rebudget setup sheet.\"<\/td>\"Description\"<\/td>\n<\/tr>\n
<\/td>2. Approval status (e.g. sponsor approval attached\/not needed or letter\/request attached for submission to sponsor)<\/td>\"Sponsor approval is not needed to rebudget less than 25% of total costs\"
\n
\nor
\n
\n\"Request letter for submission to sponsor attached.\"<\/td>		<\/td><\/td>\n<\/tr>\n
<\/td>3. Compliance of all S\/K Personnel<\/td>\"Compliance:
\n
\nPerson 1 - Complete\/Clear
\n
\nPerson 2 - Complete [SFI flag]
\n
\nPerson 3 - Complete [EAD flag]\" <\/td>		Review personnel compliance via QlikSense \"Research Conflicts of Interest\" report. Please see instructions for accessing this report here<\/a>.<\/td><\/td>\n<\/tr>\n
<\/td><\/td><\/td><\/td><\/td>\n<\/tr>\n
Supporting Documents<\/td>1. Current award budget breakdown<\/td>File naming convention:
\n
\n\"001 - Grant Budget vs Actual\"<\/td>		<\/td>\"Docs\"<\/td>\n<\/tr>\n
<\/td>2. Rebudget and\/or OSP setup sheet<\/td>File naming convention:
\n
\n\"002 - Rebudget Internal Setup Sheet\"<\/td>		Indicate which budget lines\/categories should be debited in addition to the lines credited.<\/td><\/td>\n<\/tr>\n
<\/td>3. Sponsor Approval or Letter\/Request<\/td>File naming convention:
\n
\n\"003 - Sponsor Approval\"
\n
\nor
\n
\n\"003 - Sponsor #_PI Name_Rebudget Request\"<\/td>		<\/td><\/td>\n<\/tr>\n
<\/td>4. Compliance printout from QlikSense<\/td>File naming convention:
\n
\n\"004 - Compliance Review\"<\/td>		<\/td><\/td>\n<\/tr>\n
<\/td><\/td><\/td><\/td><\/td>\n<\/tr>\n
Submitter<\/td>Assign Submitter as your SOMOGC administrator<\/td><\/td>DO NOT click \"Submit to Specialist\"
\n<\/td>		\"Submitter\"<\/td>\n<\/tr>\n
<\/td><\/td><\/td><\/td><\/td>\n<\/tr>\n
Request Type [dropdown]<\/td>Rebudget<\/td><\/td><\/td>\"Type\"<\/td>\n<\/tr>\n
<\/td><\/td><\/td><\/td><\/td>\n<\/tr>\n
General Tips\/Notes<\/td>Send AMR # and\/or link to somogc@uvahealth.org<\/a> to get the action logged into the SOMOGC work queue.<\/td><\/td>Without this email, we will have no idea that your AMR is ready for review<\/td><\/td>\n<\/tr>\n
<\/td>PI and Department approvals should be captured via \"Log Comment\" activity <\/td><\/td> If necessary, approvals can be provided outside of the system and uploaded as supporting documentation. See template here<\/a>.<\/td>\"Comment\"<\/td>\n<\/tr>\n
<\/td>For all AMR types, please include relevant email communication thread to provide context for the action being requested.<\/td><\/td><\/td><\/td>\n<\/tr>\n
<\/td>Include all relevant attachments within SmartForm request page, not through \"Add Comment\" or on History tab.<\/td><\/td><\/td><\/td>\n<\/tr>\n
<\/td>Don't use the WITHDRAW activity unless you really want to discard\/trash the action. It cannot be reinstated once withdrawn.\t<\/td><\/td><\/td><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":497,"featured_media":0,"parent":3966,"menu_order":13,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":"","_links_to":"","_links_to_target":""},"tags":[22],"class_list":["post-4249","page","type-page","status-publish","hentry","tag-intranet"],"acf":[],"yoast_head":"\nRebudget - Grants and Contracts<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/med.virginia.edu\/grants-and-contracts\/site-menu\/forms\/award-modification-request-quick-review-guides\/rebudget\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Rebudget - 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