{"id":4647,"date":"2023-12-09T06:57:42","date_gmt":"2023-12-09T11:57:42","guid":{"rendered":"https:\/\/med.virginia.edu\/grants-and-contracts\/?page_id=4647"},"modified":"2023-12-09T06:57:42","modified_gmt":"2023-12-09T11:57:42","slug":"pre-award-costs","status":"publish","type":"page","link":"https:\/\/med.virginia.edu\/grants-and-contracts\/site-menu\/forms\/award-modification-request-quick-review-guides\/pre-award-costs\/","title":{"rendered":"Pre-Award Costs"},"content":{"rendered":"

Pre-Award Costs<\/h2>\n\n\n\n\n\t\n\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t\n\t
Field<\/th>Instructions<\/th>Example<\/th>Tips\/Notes<\/th>Screenshot<\/th>\n<\/tr>\n<\/thead>\n
Short Title<\/td>Create a short description of the request that is identifiable in the Award Workspace. Do not use \"MD-SURG-Smith\" naming convention.<\/td>\"Pre-Award start date 10\/01\/2023\"<\/td>Review existing AMRs in Award Workspace for consistency of title format<\/td>\"Title\"<\/td>\n<\/tr>\n
<\/td><\/td><\/td><\/td><\/td>\n<\/tr>\n
Date Requested<\/td>Date of Submission\/Request<\/td><\/td><\/td>\"Date<\/td>\n<\/tr>\n
<\/td><\/td><\/td><\/td><\/td>\n<\/tr>\n
Full Description<\/td>Include all information needed to complete the subsequent Mod request.<\/td><\/td><\/td><\/td>\n<\/tr>\n
<\/td>1. Describe full request details, including Pre-Award start date and sponsor approval, if applicable.<\/td>\"Please allow pre-award spending as of 10\/01\/2023. Pre-award costs allowable under FDP.\"
\n<\/td>		Please indicate specific award lines, if applicable.<\/td>\"Full<\/td>\n<\/tr>\n
<\/td>2. Include IRB\/IACUC that matches or pre-dates the pre-award start date, if applicable, to verify eligibility of related costs.<\/td>\"IRB #12345 attached_Approved 09\/27\/2023\"
\n
\nor
\n
\n\"No human\/animal subjects\"<\/td>		<\/td><\/td>\n<\/tr>\n
<\/td> 3. Compliance of all S\/K Personnel <\/td>\"Compliance:
\n
\nPerson 1 - Complete\/Clear
\n
\nPerson 2 - Complete [SFI flag]
\n
\nPerson 3 - Complete [EAD flag]\" <\/td>		Review personnel compliance via QlikSense \"Research Conflicts of Interest\" report. Please see instructions for accessing this report here<\/a>.<\/td><\/td>\n<\/tr>\n
<\/td><\/td><\/td><\/td><\/td>\n<\/tr>\n
Supporting Documents<\/td>1a. Approval from sponsor, if applicable.<\/td>File naming convention:
\n
\n \"001 - Sponsor Approval\"<\/td>
\n<\/td>		\"Supporting<\/td>\n<\/tr>\n
<\/td>2. IRB\/IACUC approvals<\/td>File naming convention:
\n
\n\"002 - IRB #12345_Approved 27Sept2023\"<\/td>		<\/td><\/td>\n<\/tr>\n
<\/td>3. Compliance printout from QlikSense<\/td>File naming convention:
\n
\n\"004 - Compliance Review\" <\/td>		<\/td><\/td>\n<\/tr>\n
<\/td><\/td><\/td><\/td><\/td>\n<\/tr>\n
Submitter<\/td>Assign Submitter as your SOMOGC administrator<\/td><\/td>DO NOT click \"Submit to Specialist\"
\n<\/td>		\"Assign<\/td>\n<\/tr>\n
<\/td><\/td><\/td><\/td><\/td>\n<\/tr>\n
Request Type [dropdown]<\/td>Pre-Award Costs<\/td><\/td><\/td>\"Type\"<\/td>\n<\/tr>\n
<\/td><\/td><\/td><\/td><\/td>\n<\/tr>\n
<\/td>PI and Department approvals should be captured via \"Log Comment\" activity.<\/td><\/td>If necessary, approvals can be provided outside of the system and uploaded as supporting documentation. See template here<\/a>.<\/td>\"Log<\/td>\n<\/tr>\n
<\/td>For all AMR types, please include relevant email communication thread to provide context for the action being requested.<\/td><\/td><\/td><\/td>\n<\/tr>\n
<\/td>Include all relevant attachments within SmartForm request page, not through \"Add Comment\" or on History tab.<\/td><\/td><\/td><\/td>\n<\/tr>\n
<\/td>Don't use the WITHDRAW activity unless you really want to discard\/trash the action. It cannot be reinstated once withdrawn.<\/td><\/td><\/td><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":497,"featured_media":0,"parent":3966,"menu_order":14,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":"","_links_to":"","_links_to_target":""},"tags":[],"class_list":["post-4647","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"\nPre-Award Costs - Grants and Contracts<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/med.virginia.edu\/grants-and-contracts\/site-menu\/forms\/award-modification-request-quick-review-guides\/pre-award-costs\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Pre-Award Costs - 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