Policies Governing Research

Policy repositories

School of Medicine
Medical Center
Health System

Policies governing sponsored awards

Individuals who are eligible to submit external proposals
Determining if an award is a gift or sponsored project
Federal classified research

Policies on equipment, records management, use of UVA resources

Transfer of equipment:  to UVA / from UVA / from the SOM to other institutions
Faculty departure checklist (Provost; see Appendix E for transfer of data, equipment, etc.)
Laboratory notebook and recordkeeping (UVA; includes transfer of data to other institutions)
Electronic storage of highly sensitive data (UVA)
UVA Records Management site (Commonwealth of Virginia requirements for document retention)
Use of working time and University equipment for personal or commercial purposes (UVA)


Policies on authorship, misconduct

Authorship of scholarly publications (SOM)
Research misconduct (UVA)


Policies on volunteers, fellows, Professional Research Staff

Authorization of volunteers in the workplace (UVA)
Volunteers in research (SOM)
SOM volunteer agreement
Appointment of non-student fellows (SOM)
Employment of Professional Research Staff (UVA)
Request for Extension of Employment of a Postdoctoral Research Associate (UVA)


Policies on intellectual property, conflict of interest, consulting

UVA patent and copyright policies
Conflict of interest and conflict of commitment (SOM)
Financial conflicts of interest for research investigators (UVA; see also FAQs on conflict of interest)
Request for exemption of conflict of interest for research activities (UVA)
Conflict of interest policy (UVA Health System)
SOM on-line system for disclosing external financial interests / Paper disclosure (non-UVA investigators)
Gifts, gratuities, and interactions with vendors (Medical Center)
Gifts and gratuities policy (UVA Health System)
Vendors/sales and service representatives (Medical Center)
Guidance for SOM clinical faculty on the Affordable Care Act “sunshine provisions”
Consulting and professional activities (SOM); see also:
Faculty Travel Days for Professional Activities (SOM)
Approval of External Activities Form (SOM)
General Guidelines for SOM faculty when contracting directly with a company to provide consulting services (SOM)
Faculty external consulting and internal overload (UVA)
Faculty interactions with industry and product endorsement (SOM)

Other SOM research and administrative policies

Gene transfer research trials
Research space use standards
F&A distribution
Administration of multiple-investigator awards
Creating centers, institutes, or programs
Center reviews

Other UVA research and administrative policies

UVA Financial and Administrative Policies and Procedures
Time and effort certification
Minimum effort on federally funded sponsored research activities
Managing exports of controlled technology to foreign persons and destinations in support of research and scholarship


Federal circulars and policies governing research awards

OMB Circulars (cost principles, audit requirements)
NIH Grants Policy Statement (eff. 10/1/11)