{"id":488,"date":"2015-11-09T14:09:53","date_gmt":"2015-11-09T19:09:53","guid":{"rendered":"https:\/\/med.virginia.edu\/grants-and-contracts\/?page_id=369"},"modified":"2016-02-01T10:26:29","modified_gmt":"2016-02-01T15:26:29","slug":"nih-public-access-policy","status":"publish","type":"page","link":"https:\/\/med.virginia.edu\/office-for-research\/nih-public-access-policy\/","title":{"rendered":"NIH Public Access Policy"},"content":{"rendered":"

The National Institutes of Health (see NIH Public Access Policy<\/a>)\u00a0requires that investigators submit or have submitted on their behalf to PubMed Central (PMC), electronic versions of final, peer-reviewed manuscripts arising from NIH support, upon acceptance for publication.\u00a0 These documents must be made publicly available within 12 months of publication. Failure to comply could result in delays in review or funding of applications, rejection of applications, or termination of funding.<\/p>\n

Note:\u00a0<\/strong> PubMed Central, the NIH digital archive of full-text, peer-reviewed journal articles,\u00a0should not be confused with PubMed.\u00a0 The systems maintain distinct identification numbers for documents.\u00a0 You can move between the two by clicking on the “PubMed” or “PMC” link at either site.<\/em><\/p>\n

We present here an outline of how investigators can comply with this regulation.\u00a0 See also the Health Sciences Library site on this policy<\/a>.<\/p>\n

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What publications must be submitted?<\/h3>\n

The policy applies to all peer-reviewed articles derived from NIH funding that were accepted for publication on or after April 7, 2008.\u00a0 Institutions and investigators are responsible for ensuring that publishing or copyright agreements concerning submitted articles fully comply with this Policy. PubMed Central should not be confused with PubMed; the latter is the NIH digital archive of full-text, peer-reviewed journal articles.\u00a0 There is no charge for submitting an article to PubMed Central.<\/p>\n

How do I demonstrate compliance with the policy?<\/h3>\n

When submitting an application, proposal, or progress report to\u00a0NIH, you must include the PMC ID number (PMCID; e.g., “PMC234567”) for each paper that was authored or co-authored by the applicant or arose from an NIH award, and that falls under the policy.\u00a0 Annotations demonstrating compliance with the NIH Public Access Policy should be placed at the end of each applicable publication citation in every application, proposal or report.\u00a0 See detailed tables below for new\/competing awards<\/a>, noncompeting continuation progress reports<\/a>, and final project reports<\/a>.<\/p>\n

If you are NIH PI, make sure that all investigators and subcontractors supported by your project (regardless of whether you are an author) also are in compliance with this policy, since you are responsible for the deposition in PMC of all publications resulting from your award.<\/p>\n

What if the PMCID is not available?<\/h3>\n

The PMCID is posted in PubMed<\/a> as soon as an article has been successfully processed by PMC, which usually occurs around the time of publication.\u00a0 PMCIDs are listed in the lower right corner of the AbstractPlus view of PubMed.\u00a0 If the paper is not yet publicly available on PMC, PubMed will also list the date the paper will become available.\u00a0 See also how to locate PMCIDs<\/a>.<\/p>\n

If the paper has not been published when you file a report to NIH, you can use the NIH Manuscript Submission ID (NIHMSID; e.g., “NIHMS97531”) – for no more than three months post-publication.\u00a0<\/em> If the PMCID is not available because the journal submits articles directly to PMC on behalf of its authors, applicants should indicate “PMC Journal – In Process.”\u00a0\u00a0This notation is permitted only if the journal has agreed to submit final published versions to PMC (list of applicable journals<\/a>), or the grantee or author has requested that the journal deposit a final published article on PMC (list of applicable journals<\/a>).<\/p>\n

How should I prepare manuscripts in order to be compliant?<\/h3>\n

Strongly consider submitting your manuscript to a\u00a0journal that automatically submits articles to PMC<\/a>.\u00a0 During the submission process, do not sign away your copyright since this may conflict with your ability to deposit your paper at PubMed Central.\u00a0 A list of\u00a0publishers that permit\u00a0publications to be archived can be found at this web site<\/a>.<\/p>\n

If you submit an article to a journal that is not on that site’s green or blue list, the cover letter accompanying your manuscript should include the phrase that the submitted manuscript “is subject to the NIH PubMed Central submission requirements.”\u00a0 Then, before signing the publication agreement, insert over your signature “Subject to the attached Addendum” and print out, sign, and attach a document containing the text in blue below:<\/p>\n

ADDENDUM<\/em><\/strong><\/p>\n

Journal acknowledges that Author retains the right to provide a copy of the final manuscript to the NIH upon acceptance for Journal publication, for public archiving in PubMed Central as soon as possible but no later than 12 months after publication by Journal.<\/em><\/p>\n

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\nAuthor\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Date<\/em><\/p>\n

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\nPublisher\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Date<\/em><\/p>\n

How do I submit publications to PubMed Central?<\/h3>\n

Within 3 months of publication<\/em>, archive the final manuscript or final published version (e.g., PDF) of your article at PubMed Central via the\u00a0eRA Commons, as follows.\u00a0 Log onto the eRA Commons manuscript submission system<\/a>.\u00a0 Click on “Submit New Manuscript.”\u00a0 You will be walked through the process over a series of screens.\u00a0 For additional help, consult ” The NIHMS System User’s Guide to Submitting a Manuscript<\/a>.”\u00a0 The submission process consists of uploading your final manuscript to the Commons and\u00a0associating that manuscript with\u00a0specific NIH award number(s).\u00a0 You initially will receive an NIH manuscript ID number (NIHMSID) that can be referenced in correspondence with NIH during the first three months post-publication.\u00a0 Record the NIHMSID or PMCID assigned to your publications, preferably in your biosketch or CV.\u00a0 Inform your co-authors of those ID numbers, for their submissions and reports to NIH.\u00a0 Effective July 23, 2010, manuscripts may only be entered via a My NCBI account (see<\/em> this NIH Guide notice<\/em><\/a>\u00a0for additional information).<\/em><\/a><\/strong><\/p>\n

<\/a>How do I locate PubMed Central ID numbers for my publications?<\/h3>\n

Your journal may submit your publications to\u00a0PMC automatically or upon your request.\u00a0 When an article is submitted to PMC, it may be embargoed for several months, but it still will have an associated\u00a0PMCID:\u00a0 you must use that PMCID in all reports\/proposals to NIH three months post-publication.\u00a0 You can access a PMCID as follows:<\/p>\n