Simulation Center Access

Contact Office: Medical Simulation Center (“MSC”)

Oversight Executives:

Medical Director, School of Medicine Simulation Center

(Keith Littlewood, M.D.)

Medical Co-Director, School of Medicine Simulation Center

(Vaia Abatzis, M.D.)

Applies to: This policy applies to all existing and potential Medical Simulation Center users, including members of the UVA SOM community guests, and others providing services to UVA SOM or on behalf of UVA SOM

Reason for Policy: (taken from UVA SOM Code of Conduct) “UVA SOM community members have a shared responsibility to ensure a safe, secure, and healthy environment for all UVA SOM students, patients, faculty, staff, volunteers, and visitors. UVA SOM community members are expected to…maintain security, including securing UVA SOM assets…”,

This is a departmental MSC policy that is designed to ensure that the School of Medicine guidelines above are met. The MSC policy takes into consideration the need to ensure the safety of those who use the equipment in the center and to protect the contents in the center from damage or theft.

Policy Statement:

1. General Guidelines

a) The MSC hours are Monday through Friday from 0800 – 1700.

b) Access to the MSC for non-MSC staff is available during these hours. All Immersive Simulation Bays, Procedure Rooms and staff offices will remain locked when not in use. To reserve the MSC, please contact either of the MSC’s Medical Directors or the MSC’s Director/Assistant Director of Operations. MSC staff will provide access as appropriate to users who have reserved an immersive simulation bay or procedure room.

c) Any access for non-MSC staff outside of the MSC business hours must be approved thirty (30) days in advance by either of the MSC’s Medical Directors or the MSC’s Director/Assistant of Operations.

d) All learners, other users and visitors to the MSC must be supervised by a member of faculty or MSC staff at all times.

e) Access will be monitored and periodically audited by reviewing swipe card logs and surveillance cameras.

f) Swipe card access to the MSC’s two (2) entrances/exits, one internal to the CMMEB (across from the G-level elevators) and one external to the CMMEB (near the entrance to MR5), will be limited to a specific list of individuals when outside the business hours listed herein above.

2. Tours

a) Visitors over the age of 18 or minors accompanied by a legal guardian or with written permission from a legal guardian, singly and in groups, may tour the MSC with prior approval obtained from either of the MSC’s Medical Directors or the MSC’s Director/Assistant Director of Operations..

b) Tours must be approved at least one week in advance. In the event of less notice or same day requests, approval will depend on compliance with UVA and UVA SOM policies/procedures and MSC utilization at the time and in the sole discretion of the staff of the MSC.

c) Visitor groups shall not be larger than 6 people; larger groups will be split as appropriate

d) Visitors may enter the MSC only under the supervision of an MSC employee. Instructions must be followed at all times.

e) Visitors may not take photographs or videos or make any other recordings while touring the facility unless pre-approved by either of the MSC’s Medical Directors or the MSC’s Director/Assistant Director of Operations

3. Temporary Business Access

a) In case temporary, short-term access is needed for purposes including, but not limited to, maintenance by third party contractors, construction, conferences etc., such access must be pre-approved by either of the MSC’s Medical Directors or the MSC’s Director/Assistant Director of Operations.

b) The business group representatives will be supervised by MSC staff at all times either through being accompanied by said staff or through having their time in the MSC monitored using surveillance cameras in the event all staff is otherwise occupied.

Related Information:

N/A

Revised: July 2020

Approved: MSC Executive Committee