Leave of Absence, Withdrawal, and Readmission
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When a student’s course of study is interrupted, the interruption shall be categorized either as a leave of absence or a withdrawal. In general, a leave of absence is intended for a student who is in good standing, who needs to interrupt his or her enrollment for a short period of time, and who intends to return to the School of Medicine immediately following a leave of absence of a specific timeframe. A leave of absence is considered only in cases where a student requests the leave prior to the start of the following defined phases of the curriculum: Integrated Systems I, Integrated Systems II, Integrated Systems III, Clerkships, and Post-Clerkships. A withdrawal generally is intended for other situations, such as when a student needs to interrupt his or her enrollment for a longer period of time or does not intend to return to the School of Medicine. The process for return following a leave of absence is less demanding than readmission following a withdrawal. Regardless of the time of the absence or withdrawal, the graduation requirements for the MD degree only must be completed within six years of matriculation; extensions to this time frame may be granted only under exceptional circumstances by the Academic Standards and Achievement Committee. For students in the MD/PhD and MD/JD dual degree programs, graduation requirements must be completed within eight years; graduation requirements for students in other dual degree programs must be completed within seven years. Similarly, extensions for students in dual degree programs may be granted only under exceptional circumstances by the Academic Standards and Achievement Committee.
- Unless dismissed by the University or the School of Medicine, a student who has withdrawn may seek readmission by submitting a request to the Associate Dean for Admissions and Student Affairs and the School of Medicine Registrar (email: firstname.lastname@example.org) at least sixty (60) days prior to the return date requested.
- A longer period of notification might be necessary if scheduling of clerkships or electives is involved. Acceptance for readmission will depend on availability of positions in the clerkships/electives. Applications for readmission will be kept on file and will be considered in the order received, as positions become available. Students who withdraw before taking Step 1 and the Transition Course (Introduction to the Clerkships) can re-apply for the spring semester in the next academic year. Once enrolled the student can take Step 1 and the Transition Course (only offered once per year). Clerkship assignment will be based on current availability and any assignments made prior to the withdrawal will not be reserved.
- All students returning from a withdrawal must receive clearance from the University’s Dean of Students to return. This will be coordinated by the School of Medicine’s Registrar.
- A student granted a voluntary withdrawal for medical reasons will require subsequent medical clearance from the Student Health Center, or physician or other LIP approved by the Student Health Center, as a condition for readmission.
- A student placed on an involuntary withdrawal for medical reasons will require subsequent medical clearance from a physician or other LIP, approved by the School of Medicine, as a condition for readmission.
- A student withdrawn for academic, professionalism or administrative reasons or a student who has academic or professionalism deficiencies at the time of withdrawal must be reviewed and approved to return by ASAC. Students whose request for readmission is denied by ASAC will have the right of appeal, per the Policy on Academic and Professional Advancement.
- All students returning from a withdrawal must re-attest to their ability to meet the Technical Standards, with or without reasonable accommodation.
- If granted readmission, the student shall be required to adhere to any changes in policy or curriculum that occurred during the absence.
- Students approved for readmission shall be re-enrolled in any courses that were graded W or F at the time of withdrawal. Both of these grades remain on the transcript, along with subsequent grades. The ASAC shall determine how much of the course or clerkship will need to be repeated to satisfy requirements. ASAC shall make this decision with consideration of the recommendation of the Course/Clerkship Director and based upon the Policy on Academic and Professional Advancement. The chair of ASAC will notify the student in writing of the committee’s decision.
- Failed courses shall be repeated in their entirety.
- Students whose period of withdrawal is greater than two years must reapply to the School of Medicine through the Office of Admissions.
- Students who have been dismissed shall not be offered readmission.
- The School of Medicine reserves the right to impose any additional conditions upon a student seeking readmission after a withdrawal, and to refuse consideration based on the relevant time limit on matriculation to graduation (see paragraph one of this document).
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