Curriculum Committee Governance Document

Curriculum Committee Governance

Mission:  To monitor, review, and revise the undergraduate medical education curriculum of the University of Virginia School of Medicine to ensure continuous quality improvement toward meeting its Twelve Competencies Required of the Contemporary Physician.

Vision:  To foster excellence in undergraduate medical education by actively engaging, motivating, and guiding students in the never-ending acquisition of knowledge to help them advance health promotion and disease prevention within society as well as prepare them to deliver technically advanced, patient-centered and compassionate care to future patient populations.

The Curriculum Committee, established and codified in the School of Medicine by-laws, has the authority to set educational objectives, establish educational requirements, establish and approve content, ensure content integration, coordination and coherence, allocate curriculum time, specify teaching methods, select and oversee course and clerkship directors, and evaluate educational outcomes.

The Committee is responsible to:

  • establish and approve the education program objectives and to review and reaffirm or alter them during each review of the full curriculum;
  • design, manage, and evaluate the undergraduate medical program to ensure the education program objectives are met in accordance with the mission and vision of the School of Medicine and the requirements of the Liaison Committee on Medical Education and the Southern Association of Colleges and Schools;
  • establish a process for reviewing, evaluating, and revising each segment of the curriculum on a recurring timeline to ensure that the curriculum is coherent, coordinated, current, and effective;
  • establish performance standards for instructors, requiring faculty development efforts, and evaluating instructor performance;
  • advise the Dean of the School of Medicine on resources required to support the curriculum;
  • establish performance standards required for promotion and graduation.

Curriculum Committee Membership

The Committee is comprised of:  eight faculty members by virtue of their leadership positions, six advisory faculty members by virtue of their positions, ten at-large faculty members, and three student members.

By virtue of their positions, the following are voting members of the Committee:

  • Associate Dean for Curriculum (Chair)—votes only to break a tie
  • Assistant Dean for Clinical Skills Education
  • Clinical Performance Development Director
  • Representative, Office of Diversity
  • Chairs, Pre-clerkship Committee (2)
  • Chair, Clerkship/Post-clerkship Committee
  • Thread Leader Representative
  • President, Mulholland Society
  • Student Medical Education Committee (SMEC) representatives (2)

By virtue of their positions, the following are non-voting, advisory members of the Committee:

  • Associate Dean and Director, Health Sciences Library
  • Senior Advisor for Educational Affairs
  • Director of Education Technology
  • Director, Curriculum Evaluation
  • Director of Academic Enhancement
  • Senior Advisor/Founding Member

Appointment of At-Large Members

At-large members are elected from the School of Medicine (SOM) clinical and basic science faculty based on their sustained interest and active participation in undergraduate medical education (UME) and should not hold a current SOM administrative position.  Elections will be held annually over the summer as needed to maintain ten members.  Each June, the Dean of the School of Medicine will send out a call for self-nominations to fill any open at-large positions.  This call will include committee member responsibilities and requirements.  Interested faculty may send the Chair a letter of intent outlining their desire to participate, explaining their teaching experiences and describing their visions and view for medical education.  The School of Medicine’s elected Faculty Senate representatives will elect at-large members from the slate provided by the Chair to ensure a broad faculty perspective in the Committee’s decision-making.

Committee Member Responsibilities

All Committee members are expected to contribute to the Committee’s activities and attend at least two-thirds (2/3) of regular meetings during an academic year.  The Chair shall review attendance annually to determine whether each member’s responsibility has been met.  Failure to participate as required will jeopardize committee membership.

Terms

The Chair shall serve at the discretion of the Dean of the School of Medicine.  The Vice-Chair shall serve for the period of his/her term.  The term for at-large faculty is three years, with the potential for one consecutive renewal at the discretion of the Chair.  Anyone desiring to continue service to the Committee beyond two terms must wait a period of two years before reapplying.

Appointment of Chair/Selection of Vice-Chair

The Chair shall be the Associate Dean for Curriculum by virtue of the position.  At-large members will select one of their group to serve as the Vice-Chair of the Committee.

Resignations

Members who no longer wish to serve on the Curriculum Committee shall submit their resignation in writing to the Chair.

Student Members

There shall be three voting student members of the Committee: the President of the Mulholland Society and two representatives of the Student Medical Education Committee (one representing pre-clerkship phase and one representing the clerkship/post-clerkship phases).

Meetings

The Chair shall convene and preside over Committee meetings.  The Vice-Chair shall convene and preside over Committee meetings in the absence of the Chair.  Regular meetings are scheduled for the first, second, and third Mondays of each month. If a national holiday falls on one of these days, the fourth Monday of the month may be used as a makeup meeting.  Given summer vacations, no meetings will be scheduled in July and the first week of August.  At the Chair’s discretion during this time, emergent Committee business may be transacted electronically.

Voting/Quorum

The views of all members of the Committee will be heard during deliberations, but only those members with voting privileges shall vote.  Although more than two SMEC representatives can attend the meetings, when issues that require voting occur, only one representative from pre-clerkship and one from clerkship/post-clerkship phases can vote.

A quorum for the Curriculum Committee shall be constituted when a simple majority (greater than 50%) of voting members is present. Official votes may be taken only when a quorum is present and all motions shall pass by a simple majority.  The Chair has the prerogative of obtaining an electronic vote should an urgent decision be needed when a quorum has not been attained.

Minutes

Meeting minutes are posted on the public Curriculum Committee web site and sent directly to members and the Dean’s office/School of Medicine administration.