Clerkship Committee Minutes 05/22/2017

May 30, 2017 by

­University of Virginia School of Medicine

Clerkship Director Meeting

Minutes – 05.22.17

CMMEB, #G165 5:00 p.m.

Present (underlined) were:Vaia Abatzis, Nassima Ait-Daoud Tiouririne, Ashok Asthagiri, Jonathan Black, Megan Bray, Catherine Casey, Huai Cheng, Katherine Fedder, Thomas Gampper, Jose Gurrola, Maryellen Gusic, Winston Gwathmey, Debbie Handy, Evan Heald, Pam Herrington, Nancy McDaniel, Eugene McGahren, John McNeil, Mark Mendelsohn, Mark Moody, Yvonne Newberry, Anneke Schroen, Binit Shah, Ryan Smith, Guillermo Solorzano, Heather Streich, Amita Sudhir, Linda Waggoner-Fountain, William Wilson, Brian Wispelwey, Vickie Aylor, David Craig, Rebecca Hensley, LeAnn Hopkins, Freda McClung, Lisa Morton, Debbie Perry, KarenMarie Smith, Jessica Tawney, Heather Trainum, Karen Ward, Kyle Willams, Bobbi May (Administrative Cord.)

Update Clerkship Director and Coordinator Contact List. All present were asked to update contact information. Please review the attached document for your own and your satellite locations and provide Bobbi May with any revisions necessary.

Clerkship Director/Co-Director Appointments. All vacant or newly created Clerkship Director and Co-Director positions must go through a formal nomination process in order to be voted on, and approved, by the Curriculum Committee.

Clerkship Specific Encounters, Skills Tracking, and Verification – Gusic. Dr. Gusic asked for feedback regarding the mid-clerkship reviews. This follows completion of the first block since clerkship specific encounters and skills were loaded into Oasis. All clerkships had 100% student compliance and the process is being integrated well. Dr. Gusic reiterated; of individual items to be completed by students, no more than 10% may be of simulation in nature, (simulated encounters, online cases or instruction.) Formal reports will be run semi-annually to ensure students are able to meet curricular requirements and deficiencies or adjustments to curricular items will be noted and corrected.

ACTION ITEM. Directors/Coordinators – Please monitor and ensure; of individual items to be completed by students, no more than 10% are of simulation in nature, (simulated encounters, online cases or instruction.)

Written Summative Updated – Waggoner-Fountain. Dr. Waggoner-Fountain asked for feedback on how this newly updated evaluation process was being received. The members felt it is easier to use and there was an adequate amount of space. Documentation of student progression, as well as formative commentary using the S.O.A.P. format, was suggested.


INOVA Joint Visit Meeting. An on-site visit for INOVA is planned for June 7. This visit will allow Deans, Directors and Counterparts to meet, tour the facilities, discuss current processes and best practices. This marks the first group visit to our new “Regional Campus.”


Mid-Clerkship Student Self-Evaluation Feedback Form – McDaniel. Dr. McDaniel created the attached form for mid-clerkship feedback from an effort she spearheaded at the March, Joint Clerkship meeting. Please review, as there may be Clerkship specific items some would like to add.

Note: The next meeting is tentatively, Monday, June 26, in CMMEB, #G165.

Filed Under: Clerkship/PostClerkship Committee Minutes