Clinical Research Coordinator (CRC) Pool

About Us:

The clinical research landscape is continually evolving and can involve complex federal and institutional requirements. Study teams with proficient CRCs experience quicker study start-up and implementation timelines along with smoother protocol visits, cleaner data, and less regulatory findings. It takes significant time and effort to hire, train, and retain CRCs. The SOM CTU is committed to providing any UVA researcher with trained CRCs who are ready to assist with the following:

temporary coverage for CRCs out on leave
supplement existing CRC staff during times of accelerated timelines/enrollment
continuity during study team turnover
CRC support for PIs who do not have funding for a full time CRC

Training and Services:

All SOM CTU CRCs are CITI trained in human subject research protections and Good Clinical Practice (GCP) and have completed training for shipping infectious substances and dry ice (IATA certification). Additionally, these CRCs are proficient with EPIC, Oncore, Florence, REDCap, and multiple EDC systems. Our CRCs have diverse experience working with multiple sponsors and systems across many UVA departments.

Examples of CRC services that our team can provide:

Project management oversight from study start up to study closure
Consenting subjects (in-person and virtual)
Eligibility review and subject enrollment
Conduct protocol visits in compliance with protocol
Process and ship laboratory samples to central laboratories
Upload imaging to central imaging vendors
Data entry/query resolution
Facilitate monitoring visits and prepare for audits
Build CRFs in REDCap
Study archival

Payment and Fees:

SOM CTU CRCs are available as a fee for service program. This service can be used by any UVA investigator who needs CRC support.

CRC support is charged at an hourly rate
All project specific time is tracked in Oncore and the PI will be invoiced monthly through iLAB
For new projects still in study start-up, the CRC Program Manager can give an estimate of CRC hours for budget negotiation

Requesting CRC Support:

Inquiries regarding the CRC Pool should be directed to somctucrcpool@uvahealth.org

Prior to beginning a work assignment, the assigned CRC(s) will need to complete all study-specific protocol training. Additionally, a study start-up meeting may be scheduled with the study team in order to ensure there is a clear understanding of expectations and scope of work.