How to Update GME Program Roles

Program Director (PD) changes require GMEC approval.

Please review GMEC Policy 38: Appointment and Removal of GME Program Directors and send a nomination letter to the Designated Institutional Official (DIO).

Associate Program Director (APD) and Program Coordinator changes do not require GMEC approval.

For any APD changes, send your request to the DIO with the effective date for the change.

For any Program Coordinator changes, notify the GME Director via email.

Once the Access Management Platform (AMP) submission occurs, both the user whose access is being requested and their supervisor must approve the access in AMP.

After receiving the AMP notification, the following GME platforms must be updated:

Position Type	ACGME Accreditation Data System (ADS)	NRMP	ERAS	GME Systems Access
PD	After GMEC approval, a PD change is initiated by the GME Office closer to the effective date. Once initiated, an auto-generated email notification from ADS containing the new PD’s username and password will be sent. Final approval is subject to the relevant Review Committee review/approval.	The DIO can replace the Program Director.	The program superuser or alternate superuser(s) can manage (add/remove) users for the program.	The GME Office will update and provision the following, and the user will receive a confirmation email upon completion: • Access to New Innovations. • Addition to email listserv and distribution lists.
APD	The Associate/Assistant Program Director (APD) should be added to the Faculty Roster. This role is not maintained in the Program Leadership section. To grant the Associate Program Director access to ADS, APD will need to be added as a Program Coordinator.	Only a single PD has access to NRMP.
PC	The Program Director (PD) or Program Coordinator (PC) can update or replace a PC. The PD may add up to three PCs.	The PD or PC can update or replace a PC. Only one PC can be listed.