Campus Transfer Request Process

1. Students choose their campus preference (Charlottesville or Inova) after acceptance to the University of Virginia (UVA) School of Medicine and are assigned to a campus prior to matriculation; therefore, placement at each campus is a student driven process.
2. Students are initiated into their learning communities upon matriculation, and the longitudinal relationship within the learning community is a cornerstone of the curriculum.
3. Student capacity at each campus is a limited resource.
4. Students are notified prior to campus preference selection that switching from one campus to another after matriculation is reserved for extraordinary circumstances only.
5. Students are well informed about the unique learning environments at the Inova and Charlottesville campuses during the application process.
6. The Student Financial Aid office accounts for the cost-of-living differences between the two campuses in the amount of aid each student is eligible to receive.

1. Learning Communities are very important in professional identity formation, and clinical skill development and disruption should be limited as much as possible.
2. Transferring from one campus to another results in disruption of learning communities and requires administrative resources.
3. Unforeseen events may happen between matriculation and the start of Phase 2 that may seriously affect a student’s personal and academic wellbeing with respect to campus geography.
4. The decision-making process should be the same for all transfer requests regardless of initial campus placement or space availability at the time of the request.

• When considering a campus transfer, a student must meet with their College Dean to discuss the reasons for the transfer, explore additional student resources, and receive education on the process of making a transfer request.
• To initiate consideration of a transfer request, a student must send a request in writing to the Associate Dean for Student Affairs that includes the following:
  • Acknowledgement of the meeting with their College Dean
  • An explanation outlining why they feel a campus transfer is necessary for their professional success. It is recommended to include:
    1. The reason for choosing their initial campus
    2. How personal circumstances have profoundly changed since they were initially placed at their campus
    3. How the preferred campus supports their professional success in a unique way
    4. Students may include any supplemental material to the committee they feel is pertinent to their request if desired.
• The Associate Dean for Student Affairs will identify the request and send it to the Chair of the Campus Transfer Committee.
• The Chair of the Campus Transfer Committee will call an ad hoc committee meeting as soon as possible to provide a recommendation to approve or deny the request.

The Campus Transfer committee should include the following members:

• Inova Pinn College Dean – expertise in campus resources and professional development of Pinn College students in Phase 2 and 3
• Charlottesville College Dean – expertise in campus resources and professional development of Charlottesville campus students in Phase 2 and 3
• Associate Dean for Clinical Competency – expertise in learning community structure and clinical competency curriculum