Students Volunteering at Healthcare Events

Date: April 24, 2024
Number: 4.500
Status: Final

Contact Office:
Office of Educational Affairs
PO Box 800005
Phone: 434-243-2522

Oversight Executive:
Senior Associate Dean for Education
PO Box 800005
Phone: 434-243-2522

Applies to:
School of Medicine (SOM) faculty, staff, students, and others teaching or learning within the program leading to the MD degree at the School of Medicine.

Reason for this policy:
The School of Medicine encourages students to be active in our community and volunteer their time. The School of Medicine must ensure specific procedures are followed in order for students to be covered under the University’s liability risk management plan.

Policy Statement:
Students who are interested in organizing or volunteering in a healthcare event or fair first must secure a clinical faculty advisor/supervisor and permission from the department chair for such activities. Upon securing a clinical faculty advisor/supervisor, the faculty member must secure permission and sponsorship in writing from their department chair. Students will provide a copy of the chair’s written approval to the Office of Educational Affairs before the event occurs. Students are covered under the University’s liability risk management plan only when the event is under the auspices of a clinical department and students are acting within the capacity authorized by the clinical department.

Revision History: Implemented July 28, 2011; revised September 15, 2020; revised April 22, 2024.

Revision Approved April 22, 2024, by
Melina Kibbe, MD