UVA SOM Teaching Portfolio
About
The teaching portfolio gives thorough and consistent documentation of each faculty member’s educational activities. All School of Medicine faculty are encouraged to compile a Teaching Portfolio to document activities and accomplishments related to education in the health sciences. The Teaching Portfolio is a companion to the more traditional curriculum vitae (“CV”), although these documents may contain some of the same information. Faculty members should maintain current versions of both their CVs and Teaching Portfolios.
The Teaching Portfolio has two parts: a short introductory section (one page or less) that summarizes the faculty member’s teaching activities and a main body that gives detailed information about the faculty member’s contributions as an educator.
Teaching Portfolio Length
The teaching portfolio assembled using this template will usually be far longer and more detailed than is permitted for P&T. Therefore, the portfolio should be adapted in the following ways:
- Keep length to 30 pages, maximum
- Use summary data for teaching evaluations with selected excerpts from narrative comments by students and trainees.
- Summarize categories of teaching experience, if extensive.
- Sample portfolios from previous P&T candidates are available in SharePoint.
Obtaining Teaching Evaluations
For documentation of excellence in teaching, you must include teaching evaluations in your portfolio.
Faculty Affairs obtains the Oasis teaching evaluations from the Office of Educational Affairs for medical student courses only. Faculty may obtain Oasis evaluations directly from the Office of Educational Affairs, or by asking their P&T coordinator to retrieve them from the Advancement App. Please note that the evaluations are provided to the department and School of Medicine P&T committees. The evaluations will be available to departments in SOM’s P&T system sometime in June. Faculty may not have teaching evaluations in Oasis if they taught different types of courses or taught a recent course that does not have evaluations yet.
Faculty should obtain teaching evaluations for GME training programs through New Innovations. Faculty who are evaluated have accounts in this system set up by the training program with a unique login and password. For assistance, please reach out to the residency or fellowship coordinator, or the GME Office.
If you have difficulty obtaining teaching evaluations, you may solicit comments from former students who are no longer at UVA. The comments should be in the form of a letter and may be added to the teaching portfolio.
Below is the process by which BIMS evaluations are collected. It differs depending on the type of course (first year Core Course (CCIB) vs the more advanced modules). Please note that BIMS evaluates only didactic coursework; data is not collected for seminars, journal clubs, etc. even though they have a pneumonic and students enroll through SIS.
This is a new distribution process effective Fall 2022 due to the decommissioning of Collab. Older evaluations can be found in the faculty member’s personal file drop box on Collab.
CCIB (BIMS 6000)
- Evaluations are conducted using a Qualtrics survey.
- Reports are prepared for each individual instructor.
- Reports are deposited in a folder designated for that individual on UVA Box.
Advanced modules
- Evaluations are conducted using a Qualtrics survey.
- Reports are prepared for each individual course.
- Reports are deposited in a UVA Box folder designated for the instructor of record.
- Instructor of record is responsible for breaking down the feedback for individual faculty involved in the course. If you do not receive your evaluations from the instructor of record, please contact Dr. Janet Cross in the GME Office.
SECTION I: Introductory Statement
Provide a short statement about yourself (such as what department you are in, what you teach, your area of research, your clinical area, etc.) Describe your teaching responsibilities.
SECTION II: Contributions & Service to Education
These activities should be in the CV. Only highlight the contributions and service that arise from your educational activities.
(Note: Use only the categories that apply; others may be deleted.)
A. Direct Teaching Activities
List your teaching activities in chronological order (include the dates of participation). Emphasize activities of the previous five years and state your approximate time commitment for each activity (both the actual hours and as a percentage of your job activities). Examples of “teaching activities” are lectures, small- group teaching, supervision of research or scholarly activity of students, residents, or fellows, precepting in clinics or on electives, grand rounds, laboratory teaching (as part of a course), and community outreach teaching activities.
Describe your activity: how many lectures did you give, how long were the lectures, how many students were in your course, what types of students did you teach (medical students, graduate students, residents, etc.). Provide supporting documents such as peer and student evaluations (with comparative course and faculty data if available) in the appendix.
B. Teaching Awards
List any teaching awards you received, the year you received them, and a short description of each award.
C. Curriculum and Material Development
Describe curricular innovations you created or implemented and the educational objectives of the revisions. In the appendix, provide samples of instructional materials you developed such as syllabi, class notes, web-based materials, lab manuals, clinical case presentations, or simulations. It is not necessary to include the full-length materials if lengthy. Summaries, truncated versions, or highlights from the materials will suffice.
D. Learner Assessment
Describe methods or tools you developed to evaluate students and/or test materials you created.
E. Educational Scholarship / Creation of Enduring Educational Materials
Discuss educational research projects you conducted, presentations you gave, and/or publications you produced related to medical education. State the type of funding you had for these projects (if applicable) and where they were presented/published (local, regional, national). Provide a list of list peer-reviewed educational materials you developed such as textbooks, study guides, book chapters, etc., and state the distribution of these materials (used locally, regionally, nationally).
F. Educational Administration and Leadership
List memberships and describe your responsibilities on committees and task forces related to medical education (local, regional, national), such as admissions committee duties, recruiting activities, examining committees of your specialty, invited accreditation duties, service on education committees for regional or national organizations, advising or consultation roles, etc. Specify and describe relevant leadership positions (course or elective director, committee chair, principal investigator or administrator of a training grant, etc.). Include dates of the appointment.
G. Professional Development in Education
Describe your participation in programs related to medical student and adult education, including workshops and seminar series. Specify how these activities have enhanced your development as an educator. Describe any concrete changes that have resulted from these activities.
H. Mentorship and Guidance
Describe mentoring activities (e.g., mentoring of individuals with personal or academic difficulties, providing advice about career development). Discuss projects you conducted with advisees and students. Provide information about outcomes (what has happened with your students, advisees, collaborative projects). Include publications or abstracts on which student or trainees were co-authors, and list any awards or grants won by your students or trainees.