UVA SOM Clinical Portfolio

Advice for the Clinical Portfolio

  • The narrative should be written for a knowledgeable but non-expert audience.
  • Limit the narrative to 2 pages. Less is better.
  • Be consistent in formatting, font and style throughout the document.
  • The clinical portfolio should complement the CV and not replicate it. The CV has the content and the clinical portfolio provides the context. The referee letter writers will not receive the research, teaching or clinical portfolios. Information that you feel is important for the referees should be in the CV and highlighted in the Personal Statement.
  • To obtain Press Ganey patient satisfaction scores for your promotion and tenure portfolio, please contact your department P&T coordinator. They can provide you with your Press Ganey report or submit a request to the Patient Experience Office for the scores. The Patient Experience Office would like departments to request Press Ganey reports for all of their P&T candidates at one time. They will provide Press Ganey data tailored for P&T. To obtain your own Press Ganey data for informational purposes, please contact the Patient Experience Office directly:
  • Avoid acronyms and abbreviations unless in common use. If you use acronyms or abbreviations, spell out, define or explain at the first use. Avoid lingo and only use terms that can be found by a search engine with the intended meaning.
  • Figures and diagrams to present productivity and patient satisfaction scores are helpful to the reviewers.
  • Updates of this information, especially manuscripts accepted for publication and grants funded, should be submitted to the Dean’s Faculty Affairs and Development Office while your P&T case is under review (from October to March).
  • Sample portfolios from previous P&T candidates are available in SharePoint.

SECTION I: Clinical Narrative

This section provides context for listings in the CV and describes your research in more detail. Limit to 2 pages.

    1. Introductory statement
      • Describe overall clinical foci, including a brief personal clinical history
      • Emphasis should be on current specializations and projects, then potential new projects, and finally, projects carried out previously in your faculty position. Do not describe clinical research projects from previous training positions (student, post-doc, Resident or Fellowships) unless continued as a faculty member.
      • Describe changes in clinical foci leading to new areas of specialization. Explain factors compelling new directions or projects, and training done.

SECTION II: Clinical Performance

    1. Description of clinical duties
        1. specialty clinics
        2. clinic sites
        3. clinic sessions per week
    2. Clinical Productivity (these data can be reported in tabular or graphical form)
        1. wRVUs benchmarked by UHC (Vizient) or MGMA over the last 5 years
        2. Provide percentile productivity by specialty
        3. Adjust based on the clinical effort (from job description)
    3. Patient volumes by year over the last 5 years
    4. For surgeons: surgical procedures by year over last 5 years

SECTION III: Patient Outcomes & Satisfaction

    1. Press Ganey scores for in-patient and out-patient
        1. Sample size should be included: a minimum N=40 is required for significance.
        2. Show scores over the last 5 years
        3. Scores must be clearly marked as raw scores or percentiles or both.
    2. Including patient comments are optional
    3. Listing other outcomes parameters are optional

SECTION IV: Clinical Research

If clinical research is pursued, you can include it in this portfolio or create a separate Research Portfolio.

Describe specific research projects in individual sections that include this information:

  1. Distinguish Principal Investigator projects vs team science projects  
  2. List collaborators or PIs of projects and their titles and institutions, or for large research or clinical trial consortia, describe their purpose, aims and membership. 
  3. Describe your specific roles and why your participation is critical to the project. 
  4. For each project, cite your relevant publications and other scholarship that results from each project
      • Either list the reference with the project description or cite your publications list. 
      • Include manuscripts under review, submitted or in pre-print servers (bioRxiv or medRxiv) (do not name the journal until the paper is accepted.) 
      • For each publication or manuscript, include a full list of authors, indicate the corresponding or senior author(s) by an (*) and underline co-authors who are your trainees. 
      • For collaborative papers, indicate your contributions and roles in the projects. 
      • Provide the link to the journal (DOI) and/or PubMed Central (PMCID).  
  5. Your key and most impactful papers should be among the three reprints or pre-prints included in the P&T dossier. Annotate to explain why the paper is important. 
  6. If not accessible on-line, you may provide reprints or pre-prints of key papers in an Appendix to the research portfolio. 
  7. Include unpublished manuscripts only if key to your research. 

For each project, list current or proposed funding (internal and external) relevant to each project. Include grants or fellowships awarded to your fellows or students working on the project.

SECTION V: Scholarship

    1. Peer-reviewed publications
      List peer-reviewed publications in the same manner as the CV, but only those that are relevant to the clinical research described in the narrative.
    2. Other scholarship
      Scholarship related to research projects including reviews, books, book chapters, electronic media, conference abstracts, patents and intellectual property.
    3. Invited talks relevant to research
      Conferences, seminars, Grand Rounds, workshops, symposia, keynote or plenary presentations, etc.

SECTION VI: Contributions & Service to Clinical Care

These activities should be in the CV. Only highlight the contributions and service that arise from your clinical service.

    1. Journal or news media highlights of your clinical care
    2. Awards, elections to honor societies, society fellows, etc.
    3. Service membership and leadership appointments (distinguish local, regional, national and international) such as:
        1. Election to national societies
        2. Board exam examiner or question writer
        3. Journal review, editorial boards and editorships
        4. Grant review panels
        5. Advising or consulting
        6. Conference organization
        7. Society committees
        8. Executive boards