Forms and Documents


General UVA and SOM forms

volunteers-in-research-labs-form-09282021 (SOM; ver. 23 September 20)
– Note:  non-research activities in the Medical Center require approval from the Medical Center Finance Office
Emergency response information (SOM)
Approval of External Activities Form (SOM, required before initiating external consulting or other activities)
Request for Extension of Employment of a Postdoctoral Research Associate (UVA)
Faculty departure checklist (Provost’s office)
Staff offboarding site (UVA HR; includes offboarding checklist)
Environmental Health and Safety laboratory close-out checklists:
Chemical and general laboratory close-out (for non-retiring faculty)
Chemical and general laboratory close-out (for retiring faculty)
BSL2 laboratory close-out
Equipment inventory change request (UVA Form P-1; to transfer equipment to another institution)
Request for recognition of a postdoctoral training program
Request for recognition of a pre-doctoral training program
SOM overview of safety issues associated with research areas
SOM Environmental Health and Safety checklist for laboratories
Gene Transfer SAE Reporting Form
UVA patent agreement

UVA internal funding programs

Bridge support (review both the VPR description of the program and SOM requirements)
SOM Research and Development Grants Program – application form

Institutional documents for external proposals

Institutional information for grant and contract applicants
NIH application due dates
IRS tax-exempt 501(c)(3) letter
Individual state tax exemption letters
Institutional grant and contract forms (SOM Office of Grants and Contracts web site)

External financial interests/conflict of interest, consulting

Forms associated with external consulting activities (e.g., AOA form; Grants and Contracts web site)
Request for exemption of conflict of interest for research activities (UVA COI Committee)
Request for waiver of conflict of interest under the Virginia COI statute (for waivers under §2.2-3110.A.5 of the statute)
Report of external financial interests – paper version (for use by non-UVA investigators)

NIH forms and documents

NIH forms page
NIH Guide notice of salary limitation
 (by federal FY)
NIH closeout instructions
Table of page limits on proposals

Training award-specific documents and forms

Training grant time release form (UVA)
NIH fellowship stipend levels (federal FY17)
NIH site on research training grants and fellowships (general information)
Tuition remission for graduate students (UVA)
Postdoc-template for training program

Additional Forms

Travel grants to Oak Ridge National Laboratory