Forms, Templates, & Resources

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PRE AWARD

POST AWARD

OTHER

PRE AWARD - Application Preparation

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NIH Standard Research Application Checklist [R01, R21, etc] NIH Fellowship Application Checklist NIH Transfer Application Checklist SOM SF424 Cover Page Sample SciENcv - NIH Biosketch & Other Support F&A Rate Decision Tree Quick Guide - Institutional Base Salary Report SOM Standard Naming Conventions

PRE AWARD - Budget Preparation

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Standard 5-year Budget Template Standard 5-year Budget Template [FY27 MTDC Base Updates] NIH FP4-FP5 Budget Template Detailed "Rainbow" Budget Template Training Grant Budget Template Clinical Trial Budget Template BIMS Tuition Projection Calculator Common Indirect Cost Budget Calculations (examples)

PRE AWARD - Consortium Documents

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Consortium Commitment Form - UVA as Prime Applicant Consortium Commitment Form - UVA as Subcontractor/Subrecipient Consortium Letter of Intent - Abbreviated/FDP Expanded Clearinghouse Mini Audit Questionnaire FCOI Disclosure

PRE AWARD - Miscellaneous

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FAQs - Deadline Policy Other Support Guidance (NIH) Other Support/Effort Calculator Advance Account/At-Risk Cover Sheet Post Submission Materials (Publications) Template

POST AWARD - Award Management

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UVA Research Administration Dashboard (RAD) Award Modification Request (AMR) Quick Review Guides (QRGs) OSP Internal Subproject Setup Spreadsheet [for Internal Budget Transfer/Rebudget] Salary Over the Cap - Costing Allocation Calculator Check Transmittal Form RG (Residual Funds) Request Compliance/COI Review

POST AWARD - Reporting

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RPPR Checklist Subaward RPPR Certifications/Cover Page RPPR/Single Year Budget Template RPPR/Single Year Budget Template [FY27 MTDC Base Updates] Other Support/Effort Calculator RPPR Unobligated Balance Calculator Malign Foreign Talent Recruitment Program (MFTRP) Certification

Agreements [non-funded & clinical trials]

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SOM eNFA Quick Guide for PIs SOM Clinical Trial Agreement Submission Process PI Data Security Certification

Routing & Approvals

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Non-Funded Agreements - Routing and Approvals Quick Guide SOM Routing & Approvals Job Aid SOM Internal Approvals Matrix

OSP’s Proposal Ancillary Review Matrix

Form Type	PI	Department Chair / Delegate*	School Admin / SOMOGC	mPI / Co-Investigators [including Co-I's Dept Chair and School Admin as applicable]*
Funding Proposal (FP)	X	X	X	X
Agreement [Non-Funded]
Confidentiality Agreement	X		X
Consortium Agreement	X	X	X
Data Use Agreement	X		X
Intellectual Property Management Plan	X	X	X
Licensing Agreement	X		X
Master Agreement	X		X
Material Transfer Agreement (MTA)	X		X
Multi-Purpose Agreement	X	X	X
Other Agreement	X	X	X
Physical Asset Loan Agreement	X		X
Teaming Agreement	X	X	X
Agreement [Outgoing Subaward]	X	X	X
Agreement [Internally Funded Outgoing Subaward]	X	X	X
Award Modification Request (AMR)
Advance Account - Extension	X	X	X
Advance Account - Preliminary	X	X	X
Carryover	X		X
Change PI	X	X	X	X
Change Scope	X		X
Change Sponsor	X		X
Decrease Authorized Amount	X	X	X
End Grant/Contract Early	X	X	X
Increase Authorized Amount	X	X	X
Internal Budget Transfer [including RG]	X	X	X
No-Cost Extension [NCE]	X		X
Other Modification	X	X	X
Other Sponsor Prior Approval Request	X	X	X
Pre-award Costs	X	X	X
Rebudget	X		X
Spend Restrictions	X		X
*please follow guidance from individual departments or schools if they vary from the above requirements
Points of Contact for Collaborating Schools:	College of Arts and Sciences Emily Puckart	School of Engineering and Applied Sciences Stephen Cornelison	School of Education Catherine Thompson	School of Nursing Ashley McFadden
	School of Data Science Alex Kish

Approvals Document - AMR/F&A Waiver Webforms Approvals Document - RPPR Webform Approvals Document - Deadline Policy Exception Webform

Letter Templates

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SBIR Fast Track SBIR Phase 1 SBIR Phase 2 STTR Phase 1

Outside Consulting

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Approval of Outside Activities (AOA) [Consulting] Request Form AOA Tips Sheet

Forms, Templates, & Resources

**Our site is moving!! After July 1, 2026, please find all updated content at https://intranet.med.virginia.edu/office-grants-and-contracts [Netbadge login required]**

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PRE AWARD - Application Preparation

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Job Aid – Create a SciENcv Biosketch or Other Support / Link ORCID account to eRA Commons and MyNCBI

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PRE AWARD - Budget Preparation

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PRE AWARD - Consortium Documents

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PRE AWARD - Miscellaneous

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POST AWARD - Award Management

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POST AWARD - Reporting

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Agreements [non-funded & clinical trials]

Routing & Approvals

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Letter Templates

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Outside Consulting

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Our site is moving!! After July 1, 2026, please find all updated content at https://intranet.med.virginia.edu/office-grants-and-contracts [Netbadge login required]