Change of PI

Field	Instructions	Example	Tips/Notes
Short Title	Create a short description of the request that is identifiable in the Award Workspace. Do not use "MD-SURG-Smith" naming convention.	"Change PI from Jackson to Smith"	Review existing AMRs in Award Workspace for consistency of title format

Date Requested	Date of Submission/Request

Full Description	Include all information needed to complete the subsequent Mod request.
	1. Describe full request details, including new PI name, effective date.	"Please change PI from Dr. Jackson to Dr. Smith effective 03/01/2023. Sponsor approval is attached."	Considerations: PI Eligibility - determine employee type (e.g. Faculty, Staff, Professional Research Staff - review in Workday if needed) and eligibility based on policy RES-011 Effort/salary/fringe requirements and other budgetary implications of the change
	2. Approval status (e.g. sponsor approval attached or letter/request attached for submission to sponsor)	"Sponsor approval attached" or "Request letter for submission to sponsor attached."
	3. Updated IRB & IACUC approval, if applicable.	"IRB #12345 attached" or "No Human or Animal Subjects"	IRB/IACUC should be in the name of the new PI
	4. If necessary, contact info for Sponsor communication		This is required for all CTA or other bilateral agreements/amendments or if we are submitting a request to the Sponsor for the action.
	5. Compliance of all S/K Personnel	"Compliance: Person 1 - Complete/Clear Person 2 - Complete [SFI flag] Person 3 - Complete [EAD flag]"	Review personnel compliance via QlikSense "Research Conflicts of Interest" report. Please see instructions for accessing this report here.

Supporting Documents	1. Sponsor Approval or Letter/Request	File naming convention: "001 - Confirmation of PI Change" or "001 - Sponsor #_Current PI Name_Change of PI Request"	If we are submitting a request for Change of PI, be sure to include sponsor-specific required documentation [e.g. biosketch, other support, revised MPI plan, revised budget]
	2. IRB/IACUC approvals	File naming convention: "002 - IRB #12345_Expires 01Jan2023"
	3. Compliance printout from QlikSense	File naming convention: "003 - Compliance Review"

Submitter	Assign Submitter as your SOMOGC administrator		DO NOT click "Submit to Specialist"

Request Type [dropdown]	Change PI

General Tips/Notes	Send AMR # and/or link to somogc@uvahealth.org to get the action logged into the SOMOGC work queue.		Without this email, we will have no idea that your AMR is ready for review
	PI and Department approvals should be captured via "Log Comment" activity.		If necessary, approvals can be provided outside of the system and uploaded as supporting documentation. See template here.
	For all AMR types, please include relevant email communication thread to provide context for the action being requested.
	Include all relevant attachments within SmartForm request page, not through "Add Comment" or on History tab.
	Don't use the WITHDRAW activity unless you really want to discard/trash the action. It cannot be reinstated once withdrawn.