End Grant or Contract Early

Field	Instructions	Example	Tips/Notes
Short Title	Create a short description of the request that is identifiable in the Award Workspace. Do not use "MD-SURG-Smith" naming convention.	"Relinquish Grant as of 12/31/2023" or "Terminate Contract as of 12/31/2023"	Review existing AMRs in Award Workspace for consistency of title format

Date Requested	Date of Submission/Request

Full Description	Include all information needed to complete the subsequent Mod request.
	1. Provide all information needed for the transfer/termination, including: 1a. Terms & Conditions of the transfer/termination from the sponsor 1b. New end date 1c. New institution (if transferring) 1d. Contact person/email at new institution 1e. Current available balance or amount to be relinquished/transferred	"Please transfer/terminate award. 1a. Attached are the sponsor's instructions regarding termination. 1b. End date 12/31/2023 1c. New institution - State University 1d. Contact - transfers@stateu.edu 1e. Current balance = $100,000. Amount to be relinquished = $20,000/direct & $10,000/indirect	Verify current balance with OSP Post-Award

Supporting Documents	1. Sponsor's Terms & Conditions or instructions and/or prior communication with Sponsor regarding transfer/termination action.	File naming convention: "001 - Sponsor Terms" or "001 - Sponsor Instructions" or "001 - Email communication with Sponsor"
	2. Confirmation of current balance and/or relinquished amount.	File naming convention: "002 - Award Budget vs Actual" or "002 - OSP Confirmation of balance"

Submitter	Assign Submitter as your SOMOGC administrator		DO NOT click "Submit to Specialist"

Request Type [dropdown]	End Grant or Contract Early

General Tips/Notes	Send AMR # and/or link to somogc@uvahealth.org to get the action logged into the SOMOGC work queue.		Without this email, we will have no idea that your AMR is ready for review
	PI and Department approvals should be captured via "Log Comment" activity.		If necessary, approvals can be provided outside of the system and uploaded as supporting documentation. See template here.
	For all AMR types, please include relevant email communication thread to provide context for the action being requested.
	Include all relevant attachments within SmartForm request page, not through "Add Comment" or on History tab.
	Don't use the WITHDRAW activity unless you really want to discard/trash the action. It cannot be reinstated once withdrawn.