End Grant or Contract Early – NIH Relinquishment

End Grant or Contract Early - NIH Relinquishment

Short TitleCreate a short description of the request that is identifiable in the Award Workspace. Do not use "MD-SURG-Smith" naming convention."Relinquish Grant as of 12/31/2023"
Review existing AMRs in Award Workspace for consistency of title formatTitle
Date RequestedDate of Submission/RequestDate
Full DescriptionInclude all information needed to complete the subsequent Mod request.Description
1. Provide all information needed for the relinquishing statement, including:

1a. New end date

1b. New institution

1c. Contact person/email at new institution

1d. Current available balance

1e. Amount to be relinquished/transferred [direct + indirect]

1f. Equipment to be transferred
"Please relinquish award in Commons.

1a. Relinquishing date - 12/31/2023

1b. New institution - State University

1c. Contact -

1d. Current balance = $100,000. Amount to be relinquished = $95,000 ($58,824/direct & $36,176/indirect).

1f. No equipment will be transferred.
Be sure to include the DUNS or UEI of the new institution.

The relinquished amount should be reduced by 5% of additional "holdback" to ensure coverage for any unforeseen costs at the end of the award period. If unused, these funds will transfer to the new institution upon final award closeout.

If equipment is being transferred, please consult with Fixed Assets for further guidance.
2. Statement regarding NIH Harassment Policy attestations."See attached NIH Harassment Policy letter."See NIH GPS Section
Supporting Documents1. Confirmation of current balance and/or relinquished amount.File naming convention:

"001 - Award Budget vs Actual"


"001 - OSP Confirmation of balance"
Please show or detail the calculation for the final relinquishing amount to include the holdback percentage.DOcs
2. Signed Harassment Policy letterFile naming convention:

"002 - R01HL123456_Harassment Policy Letter"

[SOMOGC Template pending]
SubmitterAssign Submitter as your SOMOGC administratorDO NOT click "Submit to Specialist"
Request Type [dropdown]End Grant or Contract EarlyType
General Tips/NotesSend AMR # and/or link to to get the action logged into the SOMOGC work queue.Without this email, we will have no idea that your AMR is ready for review
PI and Department approvals should be captured via "Log Comment" activity.If necessary, approvals can be provided outside of the system and uploaded as supporting documentation. See template here.Comment
For all AMR types, please include relevant email communication thread to provide context for the action being requested.
Include all relevant attachments within SmartForm request page, not through "Add Comment" or on History tab.
Don't use the WITHDRAW activity unless you really want to discard/trash the action. It cannot be reinstated once withdrawn.