Medical Simulation Center Access

• Director, Clinical Performance Education Center
• Director, SOM and SON Simulation Collaborative

a) The MSC hours are Monday through Friday from 8:00 am – 5:00 pm. Access to the MSC for non-MSC staff is available during these hours. All immersive simulation bays, procedure rooms and staff offices remain locked when not in use. Reservations for the MSC, must go through either of the MSC’s Medical Directors or the Simulation Collaborative Director. MSC staff provide access as appropriate to users who have reserved an immersive simulation bay or procedure room.

b) Any access for non-MSC staff outside of the MSC business hours must be approved thirty (30) days in advance by either of the MSC’s Medical Directors or the Simulation Collaborative Director.

c) All learners, other users and visitors to the MSC must be supervised by a member of MSC faculty or staff at all times.

d) Access will be monitored and periodically audited by reviewing swipe card logs and surveillance cameras.

e) Swipe card access to the MSC’s two entrances/exits, one internal to the CMMEB (across from the G-level elevators) and one external to the CMMEB (near the entrance to MR5), will be limited to a specific list of individuals when outside the business hours listed herein above.

a) Visitors over the age of 18 or minors accompanied by a legal guardian or with written permission from a legal guardian, singly and in groups, may tour the MSC with prior approval obtained from either of the MSC’s Medical Directors or the Simulation Collaborative Director.

b) Tours must be approved at least one week in advance. In the event of less notice or same day requests, approval will depend on compliance with UVA and UVA SOM policies/procedures and MSC utilization at the time and in the sole discretion of the staff of the MSC.

c) Visitor groups shall not be larger than 6 people; larger groups will be split as appropriate

d) Visitors may enter the MSC only under the supervision of an MSC employee. Instructions must be followed at all times.

e) Visitors may not take photographs or videos or make any other recordings while touring the facility unless pre-approved by either of the MSC’s Medical Directors or the Simulation Collaborative Director.

a) In case temporary, short-term access is needed for purposes including, but not limited to, maintenance by third party contractors, construction, conferences etc., such access must be pre-approved by either of the MSC’s Medical Directors or the Simulation Collaborative Director.

b) The business group representatives will be supervised by MSC staff at all times either through being accompanied by said staff or through having their time in the MSC monitored using surveillance cameras in the event all staff is otherwise occupied.

UME Management Team approves changes to this policy.

• Next scheduled review June 2026
• Revised June 2023
• Revised and approved by MSC Executive Committee July 2020