Application Process
Prospective students should refer to our current Financial Aid handout for application instructions and relevant deadlines. If you have any questions, please email medfinancialaid@virginia.edu.
Admitted and enrolled students should see our site in VMED for application instructions. You will need to log in with Netbadge.
Financial Aid Waitlist Procedure
Students who are placed on the waitlist may submit their FAFSA to the UVA School of Medicine by including our school code (003745). The other application materials (the application in SIS and copies of tax returns and W2s) should not be submitted until the student has been accepted.
Students accepted from the waitlist should apply through our normal application process, and will typically receive their official financial aid offer within a week.
Students who need financial aid information more quickly in order to decide whether to accept the offer of admission should first follow the procedures below, and will typically receive an estimate within 24-48 hours.
- Ensure that your FAFSA was submitted to UVA (003745) and that parental information was included.
- Complete our application for a Financial Aid Estimate: in PDF or Word format
- Email that Financial Aid Estimate form, your SAR (your copy of your completed FAFSA), and copies of your and your parents’ tax returns and W2s (please redact all social security numbers) to your counselor:
Students with last names A-C, S-Z: Margaret Baxton, med7q@virginia.edu
Students with last names D-R: Melissa Fielding, mal5je@virginia.edu
If you have any questions or concerns, please let us know. We know that being admitted from the waitlist and making your decision can be an exciting but anxious process, and we are here to help.
Financial Aid Rights & Responsibilities
Most students at UVA School of Medicine will receive financial aid through a combination of institutional and federal loans, scholarships, and grants. Applying for and accepting these resources is a significant factor in helping students pay for their medical education. Before accepting any type of financial aid, however, it is important for students to understand their rights and responsibilities, which are summarized below.
- You have the right to know what financial aid programs are available.
- You have the right to know the deadlines for submitting applications for each of the financial aid programs available.
- You have the right to know how your financial need was determined. This includes how costs for tuition and fees, room and board, travel, books and supplies, personal and miscellaneous expenses, etc. are considered in your budget.
- You have the right to know what resources such as parental contribution, other financial aid, your assets, etc. were considered in the calculation of your need.
- You have the right to know how much of your financial need as determined by the institution has been met. (See your award letter.)
- You have the right to request an explanation of the various programs in your student aid package.
- You have the right to know the school’s refund policy (see Withdrawal from School).
- You have the right to know what portion of the financial aid you receive must be repaid, and what portion is grant aid. If the aid is a loan, you have the right to know what the interest rate is, the total amount that must be repaid, the repayment procedures, the length of time you have to repay the loan, and when repayment is to begin. You have the right to cancel, reduce or repay loans awarded from either federal or school funds. (Notify your financial aid counselor)
- You must keep your address updated with the Financial Aid Office, the University, and Student Affairs. The student bears the full responsibility for any consequences resulting from University communications misdirected or not received because of an incorrect address.
- You are responsible for reading and understanding all forms that you are asked to sign, including those signed electronically, and for keeping copies of them.
- You must complete all application forms accurately and submit them on time to the appropriate office. You must be aware of, and comply with, the deadlines for application or re-application for aid. Remember, no form of assistance is automatically renewed from year to year, but may be awarded upon reapplication by the priority deadline. Such reapplication must indicate continued financial need as defined by individual need-based programs in order to continue to receive need-based aid, as well as satisfactory academic progress.
- You must provide correct information. In most instances, intentional misreporting of information on financial aid application forms is a violation of law and may be considered a criminal offense which could result in indictment under the U.S. Criminal Code. Misrepresentation of any information on financial aid application materials may result in the loss of past, current, and/or future financial aid funds.
- You must return all additional documentation, entrance interview form, verification, corrections, and/or new information requested by either the Financial Aid Office or the agency to which you submitted your application.
- If you receive scholarships or loans from any source for which applications are not processed by the Financial Aid Office, it is your responsibility to notify our office immediately. (This includes, but is not limited to, Military Health Professions Scholarships, the MD/PH.D or Medical Scientist Training Program and scholarships from our Medical Alumni Office.) Outside scholarships will reduce your loan eligibility first, and will only reduce your need-based eligibility if it is necessary to prevent awarding over the Cost of Attendance.
- You must accept responsibility for all loan agreements you sign. Loans are obligations that must be repaid. You must repay both principal and interest even if you do not complete your program, are unable to obtain employment, or are otherwise dissatisfied with educational or other services from the school.
- You must accept responsibility for all service agreements you sign. Service contracts not repaid with service must be repaid monetarily. You must repay both principal and accrued interest even if you do not complete your program, are unable to obtain employment, or are otherwise dissatisfied with educational or other services from the school.
- If you terminate enrollment by withdrawing or graduating from the medical school, and you have received loans from any source for which applications were processed by the Financial Aid Office at any time during your enrollment, you must meet the exit interview requirements.