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Sample Packaging and Shipping

Instructions for Sample Packaging and Shipping

  1. BEFORE you ship your samples, PLEASE notify the lab (email or phone) and let them know of your intent to ship. The lab will confirm what day you want to ship the samples and schedule your delivery. This allows us to keep a watch for the delivery of your precious samples.
  2. Remember to label the samples with the sequential numbers using a Sharpie marker or adhesive dots that can be used with dry ice. Sequential numbering does not always have to start with the number 1. Example: shipment #1 could be samples #1 through #30, and shipment number #2 could be #31 through #60. If you have your own identifying information on the sample from the experiment, please create a table that cross references sequential numbers to your experiment identifiers. Please send a copy of the table with the shipment of samples and keep a copy for your records.

Example of Cross Referencing

SEQUENTIAL NUMBEREXPERIMENT IDENTIFIER
1F4 WT
2F4 KO
3F5 WT
4F5 KO
5F10-1 KO
6F10-1 WT
7F10-3 KO

Sample Packaging

PLEASE do not ship samples in plastic bags (dry ice splits them). Ship samples in a fiberboard box(es) with removable insert or a plastic box(es) with permanent insert. DO NOT send the fiberboard insert by itself. Before putting the lid on the fiberboard or plastic box, place 4X4 gauze or folded paper towels on top of the samples to keep them from shifting inside the box. Secure the lid of the fiberboard or plastic box with tape or rubber band.

What Needs to Go Into The Package

What needs to be included in the package:

  • Samples in box(es)
  • Request Form(s)
  • Cross Referencing Information
  • Biohazardous and/or Chemical Hazardous Disclosure Form (if applicable)

Shipping

Ship samples Monday through Wednesday on dry ice by Fed-Ex, Priority Overnight.

Shipping Address

UVa Center for Research in Reproduction
Ligand Assay and Analysis Core Laboratory
Pinn Hall Loading Dock 1101
1340 Jefferson Park Ave
Charlottesville, VA 22903
Attn: Aleisha Schoenfelder