Adding additional journal articles to your Research Faculty Directory profile

Adding additional journal articles to your Research Faculty Directory profile

Your Research Faculty Directory profile is populated with articles captured through the Symplectic Elements system. Elements will automatically add articles in some cases:

1. that appear on your ORCID profile page
2. that match email address(es) OR ORCID you’ve published under

Elements sometimes suggests articles to be claimed by you:

3. that match your Elements author search settings

If your Faculty Directory listing does not include all your journal articles, add them following one or more of the methods below, listed in order of preference.

Method 1: ORCID

1. If you already have articles in your ORCID profile, they can be directly imported by Elements to your profile. If you’d like to add articles to ORCID, use one of the recommended methods to add your works to your ORCID record. See: Guide to ORCID from the Health Sciences Library.
2. To connect Elements to your ORCID works, click on the Menu  then, under Settings, Automatic Claiming.
3. Under Add external profiles, you may see an ORCID suggested (see below). If it’s yours, you can click on Connect to this account to initiate automatic claiming of publications for works associated with your ORCID profile (see below):  
4. If no ORCID is suggested, click on ORCID from the list, (see below). You’ll be taken to ORCID to login and then can connect your account to Elements.

Method 2: Add Email addresses and ORCID IDs in Elements

1. Elements adds articles to your Research Faculty Directory by matching email addresses and/or researcher IDs (like ORCID) in published articles to those provided in your Elements profile.
2. Elements will suggest email addresses and/or identifiers for you based on articles that have already been claimed.
   1. Suggested identifiers may appear at the top of your pending publication list (see below): 
   2. To see all current and suggested identifiers, click on the Menu  . Under Settings, click Automatic Claiming. Suggested ORCIDs will appear under External Profiles, and you can click the Manage button to determine whether the system should use the ORCID to claim publications (see below):
   3. You can also add email addresses.
      1. From the Menu  under Settings, click Automatic Claiming.
      2. Scroll down to Add email addresses and add any email addresses that are associated with your author name in your articles.

Method 3: Name-based Searching in Symplectic Elements

1. Click on the Menu  button at the top left of the Homepage and under Settings, click on Name-based Search.
2. Scroll down to Name-based searches. These options dictate how articles are searched by the Elements system in databases like PubMed to be placed in “pending” for your review.
3. Name-based Searching: Name Variants

Name variants should include all the variations of names you publish under, including First Name, Middle Initial, Last Name.

The default settings are last name and initials, and/or last name, first name (see below):

Add any variants needed, following the instructions. Consider carefully whether you need to include a last name + single initial option: this may retrieve too many publications that are not yours. Hint: you can always gather citations in stages. Begin with the most precise variants like last name + first name.

As you add each variant, make sure to click the green + button  to save your entry – it will appear in the list below the box (see below). When you are finished, click the Save button at the bottom of the page.

Name-based Searching: Addresses

Enter words associated with all the previous institutions you’ve published under, avoiding the words “university” or “college” (see below). Use the green plus button  to add each, and again make sure to Save at the bottom of the page. Do not skip this step as it helps to collect the correct information/metadata for your publications.

Scroll to the top of the Name Based Search screen to the Status box. To gather results now, click the Run my searches button. Wait a few moments until the Status displays that your Last search succeeded in PubMed and Web of Science (see below):


Now visit your Elements homepage again by clicking on the Home button  in the upper left. You should now see that there are publications pending for your review. Click on the Claim Now button to review the publications.

Finally, you may wish to reset your Name-based Settings to your current names and affiliation. Click on the Menu  then under Settings, Name-based Search remove the previous institutions, always leaving Virginia in the Address field for best results going forward.