Getting Started


Our aim is to ensure fair and equitable access to the Medical Imaging Research MRI Scanners for all users. These policies apply to all Primary Investigators and their representatives.

Hours of Operation – Normal hours of operations are from 8:00 am to 5:00 pm M-F; however, we are happy to provide after-hours access to support our customer’s research needs. To make arrangements to use our facilities after-hours, please contact Jessica Lilly, our Schedule Manager.

Cancelation Policy – To allow other users access to the scanners, we require a 48-hour notice of cancelation.

Time Slots – The minimum time slot is 30 minutes.

Scheduling Your Study – All use of the MRI suite should be scheduled through the online system  (at See project setup instructions below. The schedule is dynamic and projects are scheduled as requested. To ensure there is time for your project, please reserve the scanner. Scheduled studies take precedence.

Complete Paperwork – The charge for utilizing the MRI suite is limited to imaging time, so we ask that paperwork (e.g. patient screening and consentssee below) when at all possible be completed before entering the MRI environment. The project is subject to billing for use of the room.

Establishing a New Project

Step 1: New Project Setup

Before a project can be scheduled, the study must be created within the online system (at and must be activated. To activate a project, the following information must be available:

  • Approved IRB# or ACUC#
  • PTAO, if funded
  • Primary investigator and contact information
  • Brief description of project
  • Imaging protocol, if applicable

Step 2: Scheduling

Studies may be scheduled directly through the online system (at once the new project is established and activated.

*For scheduling related questions please contact Jessica Lilly ( or 434-982-2585.

Step 3: MRI Safety Screening Form

MRI scanners are essentially magnets that use a very strong magnetic field to create an image. A metal object brought into the MRI scanner room will become magnetized and could potentially become a dangerous projectile.

People with metal implants in their body may not be able to have an MRI scan. Some metal implants could cause problems if subjected to these significantly strong magnetic forces. Anyone who has been injured by bullets or shrapnel, or patients who work with metals, may also not be able to have an MRI scan performed safely.

It is vitally important that anyone who will be in the MRI Exam room (research personnel, patient/volunteer, etc.) complete the following screening form to ensure safety while working in the MRI environment. The form can be emailed in advance to or brought in during the day of the exam:

  1. MRI Safety Screening Form, PDF (for research personnel)
  2. MRI Safety Screening Form, PDF (for patients/volunteers)