End Grant or Contract Early
End Grant or Contract Early
Field | Instructions | Example | Tips/Notes | Screenshot |
---|---|---|---|---|
Short Title | Create a short description of the request that is identifiable in the Award Workspace. Do not use "MD-SURG-Smith" naming convention. | "Relinquish Grant as of 12/31/2023" or "Terminate Contract as of 12/31/2023" | Review existing AMRs in Award Workspace for consistency of title format | |
Date Requested | Date of Submission/Request | |||
Full Description | Include all information needed to complete the subsequent Mod request. | |||
1. Provide all information needed for the transfer/termination, including: 1a. Terms & Conditions of the transfer/termination from the sponsor 1b. New end date 1c. New institution (if transferring) 1d. Contact person/email at new institution 1e. Current available balance or amount to be relinquished/transferred | "Please transfer/terminate award. 1a. Attached are the sponsor's instructions regarding termination. 1b. End date 12/31/2023 1c. New institution - State University 1d. Contact - transfers@stateu.edu 1e. Current balance = $100,000. Amount to be relinquished = $20,000/direct & $10,000/indirect | Verify current balance with OSP Post-Award | ||
Supporting Documents | 1. Sponsor's Terms & Conditions or instructions and/or prior communication with Sponsor regarding transfer/termination action. | File naming convention: "001 - Sponsor Terms" or "001 - Sponsor Instructions" or "001 - Email communication with Sponsor" | ||
2. Confirmation of current balance and/or relinquished amount. | File naming convention: "002 - Award Budget vs Actual" or "002 - OSP Confirmation of balance" | |||
Submitter | Assign Submitter as your SOMOGC administrator | DO NOT click "Submit to Specialist" | ||
Request Type [dropdown] | End Grant or Contract Early | |||
General Tips/Notes | Send AMR # and/or link to somogc@uvahealth.org to get the action logged into the SOMOGC work queue. | Without this email, we will have no idea that your AMR is ready for review | ||
PI and Department approvals should be captured via "Log Comment" activity. | If necessary, approvals can be provided outside of the system and uploaded as supporting documentation. See template here. | |||
For all AMR types, please include relevant email communication thread to provide context for the action being requested. | ||||
Include all relevant attachments within SmartForm request page, not through "Add Comment" or on History tab. | ||||
Don't use the WITHDRAW activity unless you really want to discard/trash the action. It cannot be reinstated once withdrawn. |