Compliance
Components of Research Administration Compliance in the School of Medicine
The School of Medicine is committed to conducting sponsored research in accordance with all relevant ethical, legal, and regulatory obligations. The SOM has structured a number of compliance programs and initiatives to ensure the effective monitoring, auditing, training, education, and communication regarding compliance issues.
The University’s Conflict of Interest policy (RES-005) defines a COI Investigator as “the project director or principal investigator and any other person, regardless of title or position: (1) who is responsible for the design, conduct, or reporting of research or proposed research, which may include, for example, senior research staff, collaborators, or consultants; and (2) whose research is supported by extramural funding (not internal funds or gifts).”
Administrators can check the compliance status of a single investigator or group of investigators via the QlikSense “Research Conflict of Interest (COI)” report.
INVESTIGATORS – Complete Compliance Requirements here:
| Requirement/Policy | Link | Frequency |
|---|---|---|
| Significant Financial Interest (SFI) Disclosure - RES-005: All Principal Investigators and any other individuals "responsible for the design, conduct, and reporting of research" are required to disclose all Significant Financial Interests or confirm their absence annually using the University’s electronic COI reporting module in ResearchUVA Huron. Investigators are also required to update their disclosure within thirty days of discovering or acquiring a new Significant Financial Interest. | Annually, or within 30 days of discovering or acquiring a new SFI | |
| Financial Conflict of Interest (COI) Training - RES-005: All Senior/Key Personnel conducting research under external funding mechanisms are required to complete the CITI Conflict of Interest (COI) training prior to commencing this research and at least every four years thereafter. | Every four (4) years | |
| Research Security (ResSec) Training - RES-011: All UVA "investigators," as defined in RES-005 and regardless of funding source, must complete the CITI Research Security (UVA) course. All investigators named on an award must have completed their training before an award will be processed by the Office of Sponsored Programs. Any investigator included in a proposal to the National Science Foudnation (NSF) or Department of Energy (DOE), must complete ResSec training prior to proposal submission. | Annually | |
| Responsible Conduct of Research (RCR) Training - RES-011: All UVA "investigators," as defined in RES-005 participating in projects funded by the National Science Foundation (NSF) or the USDA National Institute of Food and Agriculture (NIFA), must complete the CITI Responsible Conduct of Research course prior to proposal submission. | Annually | |
| Patent Agreement - RES-006: Any person who may be engaged in University research is required to execute a patent agreement with the University in which the rights and obligations of both parties are defined. | One time |