No Cost Extension

No Cost Extension (NCE)

Field	Instructions	Example	Tips/Notes	Screenshot
Short Title	Create a short description of the request that is identifiable in the Award Workspace. Do not use "MD-SURG-Smith" naming convention.	"NCE to 12/31/2023" or "Second NCE to 12/31/2024"	Review existing AMRs in Award Workspace for consistency of title format
Date Requested	Date of Submission/Request
Full Description	Include all information needed to complete the subsequent Mod request.
	1. Describe full request details, including new Award end date and action needed on specific award lines.	"Please extend award to 12/31/2023 to complete the project aims. Please extend all internal subproject end dates."	It is important to note action needed for each award line ("GR" number) on the account. Please remember that outgoing subaward extensions cannot be completed via AMR and must be requested via a SUB agreement/amendment.
	2. Updated IRB & IACUC approval, if applicable.	"IRB #12345 attached" or "No human/animal subjects"
	3. If necessary, contact info for Sponsor communication		This is required for all CTA or other bilateral agreements/amendments or if we are submitting a request to the Sponsor for the NCE action.
	4. Compliance of all S/K Personnel	"Compliance: Person 1 - Complete/Clear Person 2 - Complete [SFI flag] Person 3 - Complete [EAD flag]"	Review personnel compliance via QlikSense "Research Conflicts of Interest" report. Please see instructions for accessing this report here.
Supporting Documents	1a. Approval of extension from Sponsor (e.g. a contract amendment or modification; written/email confirmation if no amendment is required). 1b. Request letter to be submitted to sponsor. 1c. Confirmation that sponsor approval is not needed (e.g. a CTA that has no defined end date).	File naming convention: "001 - NCE Amendment" or "001 - PI_Award #_NCE Request" or "001 - Original FE CTA"	For bilateral awards, include sponsor's amendment or other confirmation of extension approval. For CTAs with no hard end date, include a copy of the original contract and reference the "Term" section of the agreement, i.e. "Contract has no hard end date, see p12, Section 9.2 of FE CTA."
	2. IRB/IACUC approvals	File naming convention: "002 - IRB #12345_Expires 01Jan2023"
	3. Balance Available report	File naming convention: "003 - Balance Available"	The balance should be sufficient to support the PI's effort during the NCE.
	4. Compliance printout from QlikSense	File naming convention: "004 - Compliance Review"
Submitter	Assign Submitter as your SOMOGC administrator		DO NOT click "Submit to Specialist"
Request Type [dropdown]	No Cost Extension
General Tips/Notes	Send AMR # and/or link to somogc@uvahealth.org to get the action logged into the SOMOGC work queue.		Without this email, we will have no idea that your AMR is ready for review
	PI and Department approvals should be captured via "Log Comment" activity.		If necessary, approvals can be provided outside of the system and uploaded as supporting documentation. See template here.
	For all AMR types, please include relevant email communication thread to provide context for the action being requested.
	Include all relevant attachments within SmartForm request page, not through "Add Comment" or on History tab.
	Don't use the WITHDRAW activity unless you really want to discard/trash the action. It cannot be reinstated once withdrawn.