No Cost Extension
No Cost Extension (NCE)
|Short Title||Create a short description of the request that is identifiable in the Award Workspace. Do not use "MD-SURG-Smith" naming convention.||"NCE to 12/31/2023" |
"Second NCE to 12/31/2024"
|Review existing AMRs in Award Workspace for consistency of title format|
|Date Requested||Date of Submission/Request|
|Full Description||Include all information needed to complete the subsequent Mod request.|
|1. Describe full request details, including new Award end date and action needed on specific award lines.||"Please extend award to 12/31/2023 to complete the project aims. Please extend all internal subproject end dates."||It is important to note action needed for each award line ("GR" number) on the account.
Please remember that outgoing subaward extensions cannot be completed via AMR and must be requested via a SUB agreement/amendment.
|2. Updated IRB & |
IACUC approval, if applicable.
|"IRB #12345 attached" |
"No human/animal subjects"
|3. If necessary, contact info for Sponsor communication||This is required for all CTA or other bilateral agreements/amendments or if we are submitting a request to the Sponsor for the NCE action.|
|4. Compliance of all S/K Personnel||"Compliance:|
Person 1 - Complete/Clear
Person 2 - Complete [SFI flag]
Person 3 - Complete [EAD flag]"
|Review personnel compliance via QlikSense "Research Conflicts of Interest" report. Please see instructions for accessing this report here.|
|Supporting Documents||1a. Approval of extension from Sponsor (e.g. a contract amendment or modification; written/email confirmation if no amendment is required). |
1b. Request letter to be submitted to sponsor.
1c. Confirmation that sponsor approval is not needed (e.g. a CTA that has no defined end date).
|File naming convention: |
"001 - NCE Amendment"
"001 - PI_Award #_NCE Request"
"001 - Original FE CTA"
|For bilateral awards, include sponsor's amendment or other confirmation of extension approval.
For CTAs with no hard end date, include a copy of the original contract and reference the "Term" section of the agreement, i.e. "Contract has no hard end date, see p12, Section 9.2 of FE CTA."
|2. IRB/IACUC approvals||File naming convention:|
"002 - IRB #12345_Expires 01Jan2023"
|3. Balance Available report||File naming convention:|
"003 - Balance Available"
|The balance should be sufficient to support the PI's effort during the NCE.|
|4. Compliance printout from QlikSense||File naming convention:|
"004 - Compliance Review"
|Submitter||Assign Submitter as your SOMOGC administrator||DO NOT click "Submit to Specialist"
|Request Type [dropdown]||No Cost Extension|
|General Tips/Notes||Send AMR # and/or link to email@example.com to get the action logged into the SOMOGC work queue.||Without this email, we will have no idea that your AMR is ready for review|
|PI and Department approvals should be captured via "Log Comment" activity.||If necessary, approvals can be provided outside of the system and uploaded as supporting documentation. See template here.|
|For all AMR types, please include relevant email communication thread to provide context for the action being requested.|
|Include all relevant attachments within SmartForm request page, not through "Add Comment" or on History tab.|
|Don't use the WITHDRAW activity unless you really want to discard/trash the action. It cannot be reinstated once withdrawn.|