Disk encyption will safeguard your laptop should it be lost or stolen. The built-in applications for Windows (BitLocker) and Mac OS X (FileVault) are supported by both the academic and health system. If your version of Windows does not contain BitLocker, the health system will provision the Dell Data Protection Encryption software for you. Finally, you must encrypt your hard drive in order to use the full-scale Health System VPN.
USB sticks/Flash Drives
When plugged into a Helath System computer, USB/flash drives (aka thumb drives) will generate a prompt for encryption when users attempt to save data to them. To store sensitive data on a USB drive that is transportable, the UVA Health System can provision a FIPS-certified “Secure Key” USB/flash drive.
The university offers up to 1 TB of storage to students for free as long as you are at UVA. This solution is appropriate for your University files containing non-sensitive and moderately sensitive data (eg. FERPA-protected data including transcripts). Box.com is NOT appropriate for highly sensitive data (eg. personal identifiers combined with financial information, HIPAA or PHI).
DropBox with Sookasa
The Health System offers secure cloud storage to affiliated students and employees. When combined with “Sookasa,” this solution is appropriate for both moderately sensitive and highly sensitive data. Like other enterprise cloud storage options, the interface is simple and intuitive, supports back ups of your your documents, access on mobile devices, supports file sharing, etc. More information on the solution is available here – http://hit.healthsystem.virginia.edu/index.cfm/departments/security/guides-tools-and-forms/dropbox-guide/
To request your DropBox/Sookasa account use the online access request form to request “Dropbox” and a “Standard Account” (health system credentials required) –https://www.healthsystem.virginia.edu/alive/computing/forms/Security/OAR2/AccessRequest.cfm?
Don’t hesitate to ask questions of your Medical Education Technology support staff. Emails to firstname.lastname@example.org are the most reliable way to contact us outside of the classroom.